Pre-Award Grants and Contracts Officers

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Pre-Award Grants and Contracts Officers
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Announcement
Details

Open Date	12/12/2025
Requisition Number	PRN43822B
Job Title	Pre-Award Grants and Contracts Officers
Working Title	Pre-Award Grants and Contracts Officer
Career Progression Track	P00
Track Level
FLSA Code	Administrative
Patient Sensitive Job Code?	No
Standard Hours per Week	40
Full Time or Part Time?	Full Time
Shift	Day
Work Schedule Summary	Hybrid Work Opportunity
VP Area	President
Department	02111 - Pre-Award Research Support
Location	Campus
City	Salt Lake City, UT
Type of Recruitment	External Posting
Pay Rate Range	$31,600 - $58,400
Close Date	03/12/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary	Join our dynamic Pre-Award Office within the Vice President for Research (VPR) as a Grant/Contract Officer I, an entry-level position offering a pathway to future career development in research administration. This unique opportunity is within a new unit in the Pre-Award Office and involves comprehensive training to assist faculty with the preparation and submission of applications for extramural funding. In addition, you’ll initiate and oversee applications, create checklists of application requirements, aid in budget development, review submission documents, and collaborate with the Office of Sponsored Projects to ensure successful submission of applications. This position offers training avenues to lead collaborative initiatives and cultivate innovative and creative approaches to addressing research funding challenges. Additionally, we offer a competitive salary and excellent benefits package. This position provides a distinctive training ground within research administration, fostering professional growth and advancement. Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities	Assist faculty in the development and submission of proposals for extramural funding. Coordinate budget preparation and design with faculty for grants and subcontract applications. Review proposals for completeness and assist with the adherence of required institutional documentation and deadlines. Maintain a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts. Work closely with the University of Utah, Office of Sponsored Projects (OSP) to ensure that grant applications are routed for required internal deadlines and assist faculty members with any adjustments needed after the OSP review. Manage multiple projects simultaneously while providing excellent customer service and meeting all deadlines. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required: Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required: Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.
Minimum Qualifications	EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Department may hire employee at one of the following job levels: Pre-Award Grants & Contract Officer (GCO), I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree. Pre-Award Grants & Contract Officer (GCO), II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences	Work management skills or work history that includes managing large projects. Experience with managing data, including strong skills in Excel and other data management tools. University of Utah experience, especially familiarity with University of Utah department administration (e.g., budgeting, accounting, payroll, etc.). Research administration and/or grants and contracts experience with NIH and NSF, in particular. A track record of working effectively with investigators and department staff on grants and contracts.
Type	Benefited Staff
Special Instructions Summary
Additional Information	The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.   This position may require the successful completion of a criminal background check and/or drug screen.   The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.   Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.   Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.   To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* What is your highest level of completed education?

• None
• High School Diploma or Equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree

* How many years of related work experience do you have?

• Less than 6 years
• 6 years or more, but less than 9 years
• 9 years or more, but less than 12 years
• 12 years or more, but less than 15 years
• 15 years or more

How many years of paid work experience do you have working with federal or private funding agencies on grants, contracts or other agreements?

• Less than 1 year
• 1 year or more, but less than 2 years
• 2 year or more, but less than 4 years
• 4 years or more, but less than 6 years
• 6 years or more

Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

• Yes
• No

Applicant Documents
Required Documents

Resume

List of References

Optional Documents

Cover Letter

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: (801) 581-2169 By Email: employment@utah.edu

 

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