University Archivist

University of North Carolina at Charlotte, United States

Updated: 19 days ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Position Number 008024
Working Title University Archivist
Classification Title Librarian
College Library (Adm)
Department Special Collections & University Archives
Position Designation Faculty
Employment Type Permanent - Full-time
Months per year 12
Primary Purpose of Department
The mission of the department of Special Collections is to preserve and share the history and culture of the University and the Charlotte region. We fulfill this mission by selecting, acquiring, preserving, and providing access to rare materials and records of enduring value, and providing records management services for the university.
Vacancy Open to All Candidates
Description of Work
The University of North Carolina at Charlotte recognizes the differentiation of mission, goals, and objectives inherent in the diversity of disciplines represented by its colleges and departments. Thus, the job responsibilities and essential functions for library faculty should be interpreted in the context of the Library’s strategic plan. 
 
Library faculty engage in service to the University, community, and profession. We create physical and digital environments that encourage learning and innovation, build and preserve collections, support research, and advance scholarship. We provide access to and promote the discovery of information. We help our communities become proficient information users and lifelong learners. Library faculty serve current and future UNC Charlotte students, faculty, staff, alumni, and members of the Greater Charlotte and global community by sustaining the intellectual and creative life, and facilitating lifelong learning, discovery, and engagement. 
 
Library faculty are expected to collaborate within the Library and beyond in the performance of professional duties that may include, but are not limited to: selecting, organizing, preserving, and facilitating access to materials; supporting teaching, learning, and research; providing outreach to the campus and community; and developing and maintaining digital and technological innovations. 
 
Library faculty participate in scholarly research, creative endeavors, and professional activities to serve the Library, the University, and the information professions. Library faculty are strongly encouraged to pursue external funding for library-related initiatives.
Essential Duties and Responsibilities
This position is responsible for managing the acquisition, preservation, access, arrangement, and description of the University’s records of enduring value deposited in J. Murrey Atkins Special Collections and University Archives. This position also guides records management practices across campus through training and outreach initiatives and by providing consultation to University offices. The University Archivist promotes the history of the University through events, exhibits, presentations, and other outreach activities and participates in reference and instruction services within the unit.
  • Manages the University’s program for permanently valuable records in analog and digital formats in compliance with State of North Carolina open records laws and the statewide university system’s records retention schedule
  • Conducts archival appraisal and selection activities for University records with enduring value
  • Processes physical and digital collection materials according to accepted archival standards and procedures
  • Guides and promotes records management practices on campus by consulting with and providing training for University offices on the management, retention, and digitization of records
  • Supervises the management of the offsite storage and retrieval of University records as needed by University offices
  • Collaborates with others in the unit to develop workflows and procedures for accessioning, preservation, arrangement, and description activities for University Archives in all formats
  • Manages access and use restrictions to University records as guided by relevant open records laws, privacy laws, and intellectual property laws
  • Manages data for University Archives to maintain intellectual control over records holdings
  • Contributes to University efforts to acknowledge and promote the history of the University through events, exhibits, presentations, social media, and other outreach activities
  • Collaborates to provide instruction services in relation to the University Archives and University history
  • Manages the University art collection and collaborates with faculty and staff in the College of Arts + Architecture to promote and support the collection
  • Supervises permanent staff. May hire, train, and supervise additional student and temporary employees
  • Provides reference services by phone, email, and in-person
  • Participates in library and university faculty governance
  • Fulfills library faculty obligations relating to job performance, service and research, and participates in appropriate regional and/or national professional associations
  • Supports and participates in other work of the unit as assigned
Minimum Experience/Education
Completion of a master’s degree in the field of library and information science from a program accredited by the American Library Association by the time selected applicant begins job.
Preferred Education, Skills and Experience
  • Minimum of three years experience directly related to the duties and responsibilities specified
  • Experience or demonstrated interest in supervising others
  • Demonstrated experience with archival principles related to the appraisal, arrangement, and description of records
  • Knowledge of records management practices and procedures relating to paper and electronic records
  • Ability to train others in records management and archival practices
  • Experience providing reference services to the public in an archives or related setting.
  • Understanding of the legal context relating to the management of records in a public institution
  • Demonstrated leadership and ability to work well with others on the formation of policies, procedures, and long-range plans
  • Strong organizational skills with the ability to manage multiple projects concurrently.
  • Excellent written, public speaking, and interpersonal communication skills, with a demonstrated ability to work collaboratively with a wide variety of stakeholders
  • Experience with outreach activities such as public speaking, exhibits, and social media.
  • Ability to build and sustain relationships with a variety of individuals and groups, including faculty, students, administrators, donors, researchers, and alumni
  • Familiarity with archives management software and digital repository platforms.
  • Commitment to fostering an environment of mutual respect
  • Participation in relevant professional organizations
Necessary Licenses/Certifications
Special Notes to Applicants
Salary range for this position: $80,000-$85,000
The following Application Materials must be attached to your electronic submission:
  • Cover letter
  • Resume/CV
  • Names (including titles and company/institutions), addresses, phone numbers, and email addresses of at least 3 professional references.
    • At least two of these references must be supervisors


Graduation with master’s degree in a specialized area directly relevant to the position description may be an acceptable substitute for minimum education requirements in certain situations if approved by the Dean.
The Search Committee will not contact references before verifying permission with the candidate.
The review of applications will begin March 9, 2026. Anticipated start date is July 2026. Applicants with degrees in Public History or other relevant disciplines are encouraged to apply.
The candidate chosen for this position will be subject to a criminal background check and verification of academic credentials.
Please see this guide for information about accessibility at UNCC and Atkins Library:
https://guides.library.uncc.edu/AccessibilityforJobCandidatesandVisitorsAtkins
For additional information about The University of North Carolina at Charlotte, please see the following informational resources:
  • University of North Carolina at Charlotte website: http://www.charlotte.edu
  • Atkins Library website: http://library.charlotte.edu
  • Benefits information: https://hr.charlotte.edu/benefits
  • Full accessibility information: http://library.charlotte.edu/visit-study/accessibility

The University of North Carolina at Charlotte is committed to equality of educational and employment opportunity and does not discriminate against applicants, students, or employees based on any protected status.
Hiring is subject to budget availability 
Job Open Date 03/06/2026
Job Close Date
Open Until Filled Yes
Date Review of Applications will Begin 03/09/2026
Proposed Hire Date 07/01/2026
If time-limited, please indicate appointment end date
Contact Information
For questions, please contact Katie Howell at chowel29@charlotte.edu

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