TRiO Administrative Assistant

Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.
Provides programmatic and administrative support on both campuses for the federally-funded TRiO – SSS project, which targets retention/graduation/transfer of low-income, first generation and/or students with disabilities enrolled in transfer curriculum and who have potential to successfully matriculate to four-year college/university.
This position is responsible for all the administrative and management support to the TRiO offices on each campus to ensure efficient operations. Responsibilities include supporting the implementation of student engagement and retention strategies by distributing marketing communications and reminders as well as organizing and issuing instructional/workshop material to support academic and personal success; creating and maintaining documents and files; serving as the office’s travel and purchasing point of contact and collaborating to maintain and reconcile the budget. This position provides services to meet the TRiO grant’s enrollment, retention, graduation, and transfer objectives. Oversee the performance of work-studies. Perform other duties as assigned.
This is a full-time, restricted classified position. Continuation of employment is based on funding availability.
Work schedules may vary during recruitment and student travel events.
This position is designated as Campus Security Authority (Clery Act) and Responsible Employee (Title IX).

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Experience working in an office setting and working with a diverse student population specifically
• Work-related office experience includes administrative duties and budget and procurement processes.
• High-school diploma.

• Knowledge of office management responsibilities, systems procedures.

• Highly proficient in computer skills, including Microsoft Office 365
• Possess strong interpersonal skills.
• Excellent problem-solving, organizational, attention to detail, and time management skills.
• Excellent oral and written communication skills

• Handle stressful situations and make appropriate referrals when necessary.
• Exercise independent judgment · Interpret and apply policies, procedures, and guidelines.
• Actively contributes to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of project and organizational goals.
• Be a self-starter with the ability to think critically and work independently while managing a frequently changing workload.
• Multitask in a fast-paced environment with many distractions.
• Learn and use PeopleSoft, Blumen (TRiO student database), Blackboard, Canvas, Remind.com, and other project-specific tools.
• Work within federal, state, and institutional policies and procedures
• Effectively proofread and edit communications.
• Ability to work at all campus locations.

• Experience with grant funded programs.
• Experience working in a community college setting.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.