Sub Award Administrator

Job Title

Sub Award Administrator

Agency

Texas A&M University

Department

Sponsored Research Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services .

What We Do

• Support faculty members in the preparation, review, and submission of research proposals.

• Interpret and effectively communicate sponsor guidelines to ensure compliance with all requirements.

• Budget preparation and compliance verification with sponsor regulations and Texas A&M University System Member policies.

• Coordinate and compile proposal materials in collaboration with internal and external collaborators.

• Ensure accurate final proposal preparation, review and submission while adhering to strict deadlines.

Who We Want

• Thrives in a fast-paced environment

• Delivers exceptional customer service in a high-volume setting

• Has strong attention to detail and organizational skills

• Excels at multitasking and managing changing priorities

• Communicates confidently and effectively with team members and stakeholders

• Thinks independently and proactively solves problems

• Works well in a collaborative and customer-focused team

What You Need to Know

• We have multiple openings. Compensation will be commensurate to the selected hire’s experience. A cover letter and resume are strongly recommended.

• SRS offices are located in College, Station, Texas. On-site, hybrid, and remote possibilities will be considered on a case-by-case basis.

Qualifications

Required Education and Experience

• Bachelor’s degree or any equivalent combination of education and experience.

Preferred Qualifications

• Experience in university setting, business or legal operations, or research experience.

• Experience in sponsored research projects management or contract negotiation.

Responsibilities

• Serve as the primary point of contact for subaward negotiations with external institutions and organizations.

• Coordinate with principal investigators, departmental staff, SRS Proposal and Post Award Administrators, and leadership to obtain required documentation to complete the subaward templates and resolve subaward-related issues.

• Communicate and collaborate with internal and external stakeholders on subaward matters.

• Review prime award terms and conditions to determine appropriate flow-down requirements for subawards.

• Gathering data and entering data into Office of General Counsel-approved templates and FDP subaward templates.

• Review and verify adherence to guidelines and standards in subaward documentation.

• Works with senior negotiators or supervisors to resolve issues related to subawards, compliance, and non-standard term requests.

• Ensure compliance with institutional policies, federal and state regulations, TAMU System policies, and sponsor requirements.

• Monitor subrecipient compliance and risk, including financial and programmatic performance.

• Coordinate with Texas A&M University Compliance Offices to ensure subawardee compliance protocols are approved.

• Work with the Office of General Counsel and other TAMU System entities on complex or high-risk subawards.

• Enter and update data in award management systems.

• Maintains and ensures that all records are updated regularly and that documentation represents the current status of each subaward in negotiation databases. 

• Ensures that all subawards are processed in a timely fashion and that all parties to the subaward are kept apprised of the status.

Why Texas A&M University?  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.