Sociology- Program Coordinator (Part-Time)

Job Description

General

The Department of Sociology is seeking a well-rounded, service-oriented, and tech savvy individual with good communication skills, creativity, and energy to support graduate students as they move through the program. The GPA’s role covers the full life-cycle of the Sociology Graduate Program from recruitment, admissions and onboarding, to matriculation and graduation. Join our high performing team and help us provide excellent support to a diverse group of students, faculty, and staff.

The Graduate Program Advisor’s responsibilities include on-going program coordination as well as management of four annual processes.

Duties include day-to-day oversight of the administrative aspects of the department’s MA/PhD program. This includes coordinating admission, matriculation and in addition, the GPA serves as the liaison with the Graduate School regarding its rules, regulations, procedures that govern many aspects of the graduate student experience. information as they impact graduate students and the Department’s graduate program, and coordinating and assisting with recruitment, admissions, matriculation, and graduation.

Duties & Responsibilities

50% Graduate Program Administrative Management (Ongoing)

• Help students navigate Graduate School and departmental requirements and procedures
• Advise students about MA and PhD program requirements
• Meet regularly (in-person and via Zoom) with students to answer questions and to discuss plans and goals
• Register students for courses and ensured that they are enrolled full-time
• Provide administrative support as students establish committees and schedule exams
• Conduct degree audits to clear students for graduation
• Monitor degree progress and follow-up with students about incomplete and missing grades
• Verify and document milestone completion
• Maintain up-to-date and accurate student records
• Prepare agenda and minutes for the Graduate Program Committee
• Attend Graduate School Student Services group meetings
• Collaborate with representatives of the Sociology Graduate Association (GSA) on special projects
• Update the graduate program section of the departmental website
• Order bound copies of all dissertations
• Support the department with the TA assignment process
• Coordinate with other departments regarding certification and concentration completion
• Process students’ applications for research and travel grants
• Serve as departmental point of contact with the Graduate School concerning UW awards

10% Student Orientation and Onboarding (Autumn Quarter)

• Oversee new student entry in all UW systems
• Facilitate enrollment in TA preparation courses
• Ensure all incoming students have met the requirements to serve at TAs
• Connect new students to relevant UW departments
• Plan departmental orientation for incoming students

20% Graduate Admissions and Recruitment (Winter Quarter)

• Serve as first contact for prospective students
• Explain English language proficiency requirements to non-native English-speaking applicants
• Connect applicants to faculty members when appropriate
• Coordinate admissions committee meetings and the review process

• Prepare applicant files for admissions committee
• Plan and manage recruitment weekend event
• Send regular updates to admitted students
• Monitor admission decisions
• Send timely and accurate offer letters under the supervision of the Graduate Program Coordinator

20% Annual Student Review (Spring Quarter)

• Oversee the Graduate student annual review process
• Prepare annual review and funding materials
• Provide support to the faculty, DGS, and Graduate Program Committee for the annual review of student progress
• Prepare and send final reports for students and faculty

Minimum Requirements

• High school graduation or equivalent and 2 years experience in student services.

Additional Requirements

• Bachelors in Education or related field

Desired Qualifications

• Familiarity with graduate education (desired) Knowledge of UW administrative systems (desired) Experience with databases, advanced Excel,

• Highly organized Attention to detail

• Patient in interpersonal interactions

Pay Rate Information

The salary information provided below is for a full-time position and will be prorated for part-time.

Compensation, Benefits and Position Details

Pay Range Minimum:

$46,332.00 annual

Pay Range Maximum:

$61,920.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

50.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu . 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .