Senior Administrative Assistant

The Department of Nutrition Science is seeking a Senior Administrative Assistant/Event Coordinator & Schedule Deputy to join our team. This position will provide high-level administrative support to the department. This role serves as the receptionist and supports faculty and departmental committees.

Who Are We? The Department of Nutrition Science has been a leader in educating students, conducting cutting-edge research and influencing policies to improve human health.

Responsibilities Include:

• Handle keys for the department, update photo board, and support social media/monitor technology.
• Plan events for the department such as the Kirksey Lecture/Luncheon, Bowers Lecture/Reception, and Hall of Fame.
• Serve as the Schedule Deputy for the department which includes scheduling classes and resolving issues.
• Manage textbook lists, course evaluations, and course syllabi.
• Independently perform non-routine administrative functions exercising discretion, such as coordinating events, conduct searches for information, prepare reports or handle special projects.
• Draft and edit correspondence, promotional materials or presentations.
• May monitor operating budget and maintain financial records.
• Handle non-routine inquiries and issues from internal and external sources.

What We’re Looking For:

Required:

Education and Experience:

• High School Diploma/GED.
• Three years of experience in an administrative support role.

• Excellent verbal and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading and editing skills.

What is Helpful:

• College degree.
• Five (or more) years of experience.

Additional Information:

• Purdue will not sponsor employment authorization for this position 
• A background check will be required for employment in this position
• FLSA: Non-Exempt (Eligible For Overtime)
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/EA University