Project Coordinator – Fiscal Specialist

Montana State University, United States

Updated: about 20 hours ago
Location: Bozeman, MONTANA
Deadline: ;

Position Details
Position Information


Announcement Number STAFF - VA - 26350
For questions regarding this position, please contact:
Rachel Norris
rachel.norris@montana.edu
406-994-6495
Classification Title Program/Project Lead
Working Title Project Coordinator – Fiscal Specialist
Brief Position Overview
This is an on-campus, in-office position based at Montana State University. Duties for this position include maintaining a strong knowledge of MORH/AHEC program requirements, timelines, and deliverables while coordinating with partners statewide, facilitating communication, supporting leadership, and ensuring project goals are met through collaboration and regular progress tracking. In addition, this position oversees financial and grant-related activities—including budgeting, compliance, reporting, and data tracking—while serving as a liaison to stakeholders and contributing to research, reporting, and process improvements that support organizational initiatives.
Position Number 4C3373
Department Montana AHEC/Rural Health
Division College of Nursing
Appointment Type Professional
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $51,000 - $58,000 annually, commensurate with experience, education, and qualifications
Contract Type LOA
If other, please specify
Recruitment Type Open

Position Details


General Statement
The Montana Office of Rural Health and Area Health Education Center (MORH/AHEC) is dedicated to strengthening healthcare across Montana. We work as a unified force to address the unique healthcare challenges facing our state. These foundational investments enable us to pursue additional funding, expand our reach, and ensure rural communities have access to the healthcare training and support they need.
Duties and Responsibilities
  • Have a strong working knowledge of project requirements, deliverables, and timelines across programs, ensuring MORH/AHEC goals are met on schedule.
  • Represent MORH/AHEC in coordination efforts with partnering organizations and stakeholders.
  • Communicate clearly and effectively disseminate information with partners located across the state.
  • Monitor compliance with financial and grant guidelines in collaboration with internal teams and University partners.
  • Track and review financial records to ensure accuracy and alignment with University and grant requirements.
  • Coordinate and monitor subawards, including review of invoices and deliverables, tracking progress toward project milestones, and ensuring compliance with federal, University, and grant-specific requirements.
  • Assist with the coordination and monitoring of budgets and contracts to ensure project goals are supported.
  • Compile and share financial data and reporting materials to inform planning and decision-making.
  • Track grant-related transactions and coordinate with appropriate departments to ensure timely processing and accurate documentation.
  • Serve as a point of contact for subrecipients to support communication, provide guidance, and ensure timely reporting and documentation.
  • Assist the Director and Assistant Director – Grants Administrator with MORH/AHEC projects.
  • Facilitate and collaborate on regular team check-ins and status meetings to review grant programs and project plans.
  • Collaborate with office staff to understand partner progress across grant programs.
  • Coordinate financial components of MORH/AHEC projects, including budget planning, grant reporting timelines, and communication with funding entities.
  • Serve as a liaison between MORH/AHEC and stakeholders, facilitating information flow and follow-up on action items.
  • Contribute to the development and refinement of financial tracking processes to enhance project efficiency and support strategic initiatives.
  • Research, write reports, and develop presentations on rural health topics and other MORH/AHEC projects.
Required Qualifications – Experience, Education, Knowledge & Skills
  • Bachelor’s Degree or an equivalent combination of education and/or experience.
  • Demonstrated experience with project management, including data collection/management and compliance oversight.
  • Demonstrated experience working independently, exercising sound judgment, and making consistent decisions with minimal supervision, with progressively responsible experience including interpreting policies and procedures.
  • Demonstrated experience managing multiple simultaneous projects, working efficiently under pressure, and managing conflicting priorities.
  • Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.
    		•
    Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Bachelor’s Degree in business administration, health care or public health management, or other closely related field.
  • Knowledge of applicable College and University policies and procedures.
  • Experience utilizing knowledge specialized to research, grant management, budgets, procurement, and contract management.
    		•
    The Successful Candidate Will
    • Build strong, trusting relationships with co-workers, MSU departments and our partners in a team-oriented environment.
    • Communicate effectively both verbally and in writing, with employees and partners.
    • Maintain a positive, solutions-oriented approach when working with partners or tight timelines.
    • Consistently exercise initiative and good judgment while prioritizing workload to meet deadlines with minimal supervision.
    • Use data and feedback to continuously improve outreach and engagement efforts.
    • Represent MORH/AHEC and its programs to others in a professional and courteous manner.
    • Maintain confidentiality of records and information.
    Position Special Requirements/Additional Information
    This position is contingent upon continued grant funding.
    This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
    Physical Demands
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
    This position has supervisory duties? No

    Posting Detail Information


    Number of Vacancies 1
    Desired Start Date Upon completion of a successful search
    Position End Date (if temporary)
    Open Date
    Close Date
    Applications will be:
    Screening of applications will begin on April 15, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
    Special Instructions
    This position is not eligible for sponsorship.
    EEO Statement
    Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

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