Program Coordinator - Herbert Wertheim College of Medicine

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

The Herbert Wertheim College of Medicine is currently seeking a Program Coordinator to join our team of professionals

Duties: 

Works with the strand leaders, Clerkship Directors, and other clerkship coordinators to develop the content of the clerkship and to ensure compliance with the goals and objectives of the medical school and the policies of the Curriculum Committee. Works with clinical faculty and hospital staff to ensure efficiency of the clerkships at each site and that students are in compliance with the accreditation requirements of each clinical site.

Prepares teaching materials and teaching schedules for the clerkship in a timely fashion, maintains a common template appearance of materials across clerkships. Oversees the scheduling of courses in Period 3. Maintains an understanding of the curricular goals, policies, and standards of the individual clerkships, departments, and medical school. Participates in the preparation of Liaison Committee for Medical Education (LCME) accreditation materials when necessary for his/her department.

Assists with medical student participation in simulated learning activities at the Modesto A. Maidique Campus and clinical sites. Assists in preparation of simulated cases and incorporates new clinical material as required. Participates in Objective Structured Clinical Evaluations (OSCE), and collating evaluations. Ensures compliance with HWCOM policies and procedures and institutional objectives.

Monitors Clerkship curriculum assessment methods for adherence to the assessment methods developed within the school. Monitors E*Value for student compliance with core cases/core procedures. Monitors the performance of each student and compiles appropriate written documentation for the individual Clerkship Directors and the Strand Leader for Clinical Medicine. Uses data to create both short- and long-term reports and trend analysis.

Monitors progress of student entry of patient encounters and prepares reports for the Clerkship Director. Attends Clerkship Director and Curriculum Committee meetings as necessary. Maintains an understanding of current practices in academic medicine. Maintains accuracy and timeliness of curriculum materials on the designated systems.

Participates in or conducts the Period 3 clerkship orientation. Works with faculty to familiarize residents, graduate students, and postdoctoral trainees with clerkship objectives and with their respective roles in teaching and evaluating students. Serves as liaison to the faculty and clinical site administration to ensure efficient operation of the clerkship.

Acts as a liaison for faculty preceptors and hospital staff/administrators at respective clinical sites. Acts as a resource for the policies and procedures of the FIU HWCOM. Consistently reviews the clerkship syllabus for accuracy and makes recommendations to the Clerkship Director.

Collects, manages, and stores Liaison Committee on Medical Education (LCME) data from several reports for all clerkships for each rotation throughout the year. Enters and reports data annually to the LCME and uses data for additional reporting (league grade table, shelf percentile tables).

Travels between Modesto A. Maidique campus and respective clinical site(s) as needed.

Manages and updates the end of rotations report to monitor students¿ progress throughout the academic year.

Performs other related duties as required or directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and two (2) years of office or related experience.

Administrative

$40,000 - $42,000

Begin time: 8:30 AM

End time: 5:00 PM

Research Expanded Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment.  Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process.  It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/ .
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocr@fiu.edu.

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.