Procurement Specialists (Technology)

• Collaborate with IT teams and other departments to identify IT equipment and software needs.
• Research product requests with existing vendors, obtain quotes, and supply information to users.
• Submit and manage purchase requests, ensuring compliance with organizational policies including but not limited to security policies and the university’s software rules.
• Review and pay IT invoices such as Verizon, AT&T, Comcast and others when necessary.
• Maintain relationships with HCH and HCI vendors to stay informed about product offerings and pricing.

• Work with IT management to create an inventory process to maintain an accurate inventory of IT assets, including hardware, software licenses, peripherals, and accessories.
• Collaborate with IT teams to conduct regular physical audits and reconcile physical assets with digital records.
• Work with finance and other groups to develop and enforce inventory control procedures.
• Coordinate the deployment and retirement of IT assets in collaboration with IT teams.

• Ensure compliance with organizational policies, industry regulations, and software licensing agreements.
• Maintain complete and up-to-date documentation of all IT purchases, warranties, and licensing agreements.
• Generate reports on IT purchasing costs, inventory levels, and compliance as needed.
• Create and maintain the HCI IT standard hardware catalog depicting the makes, models, and pricing.

• Foster positive relationships with HCH and HCI vendors for IT-related products and services including internal university vendors and services.
• Collaborate with vendors to receive information on emerging products and industry trends, product recalls, out-of-stock items, delayed or other delivery issues.
• Work with users to resolve purchasing issues, initiate warranty repair requests, and answer questions regarding the procurement process.

• The Huntsman Cancer Institute is a dynamic, fast paced environment where the needs of medical research and patient care advance rapidly. Due to this, there are duties that will be assigned if/when necessary.

• Primarily works in a professional office environment.
• Requires prolonged periods of sitting, working at a computer, and using standard office equipment (keyboard, mouse, phone, copier, scanner).
• May require occasional lifting and transporting of IT equipment and packages weighing up to 40 pounds (e.g., laptops, monitors, desktops, network hardware).
• Periodic work in storage rooms, inventory areas, or data centers with exposure to varying temperatures and moderate noise levels.
• Regular interaction with vendors, suppliers, internal departments, and IT staff both in person and via phone/Teams/email.
• Must be able to manage multiple priorities, meet procurement deadlines, and respond to urgent equipment needs in a fast-paced environment.
• Requires attention to detail when handling purchase orders, contracts, asset records, and compliance documentation.
• Must maintain confidentiality of financial data, vendor contracts, and organizational purchasing information.

• Bachelor’s degree in IT or Business, or comparable years of experience.
• Proven experience in IT procurement, inventory tracking, and vendor management.
• Knowledge of IT hardware, software, and licensing.
• Proficiency in using procurement and inventory management software/tools.
• Strong attention to detail and organizational skills.
• Excellent communication skills.
• Ability to multitask, prioritize, and work effectively in a fast-paced environment.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

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As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.