Office Coordinator I

Angelo State University, United States

Updated: 1 day ago
Location: San Angelo, TEXAS
Deadline: ;

Posting Details
Position Information


Job Title Office Coordinator I
Position Number 998955
Department Human Resources
Salary $28,392 - $30,488
Remote No
Job Summary/Description
Join the Office of Human Resources at Angelo State University as a key support professional ensuring smooth, efficient daily operations. The Office Coordinator I provides essential administrative support by managing daily office activities, including calendar coordination, purchasing, budget tracking, bookkeeping, and processing personnel and payroll transactions. The role may also perform specialized tasks unique to HR that fall within the position’s responsibilities and skill set.
Typical Duties/Job Duties
1. Customer Support
  • Oversees the HR reception area; provides information, answers phones, routes calls, takes messages, and schedules appointments for HR staff.
  • Communicates effectively with faculty, staff, students, visitors, and others while performing work or coordinating tasks.
  • Maintains a working knowledge of HR functions and initiatives to ensure efficient and helpful customer interactions.


2. Clerical Duties
  • Establishes office and records‑maintenance procedures; develops office procedure manuals; prepares or oversees the preparation of university forms, informational materials, and documents; reviews reports and other materials for accuracy and completeness.
  • Composes correspondence based on subject‑matter knowledge or instructions; takes and prepares meeting minutes as requested.
  • Opens and distributes mail, attaching related materials as appropriate.

3. Office Oversight
  • Creates and maintains databases; oversees the maintenance of employee records; maintains mailing lists and inventories.
  • Reviews and monitors temporary employment tracking points and limitations, communicating potential issues to the HR Director.
  • Ensures appropriate office coverage to maintain high‑quality customer service for the campus community and external visitors.

4. Specialist Support
  • Maintains awareness of peak work periods, projects, and support needs for HR Specialists.
  • Provides clerical support as needed to ensure the success of HR Specialist initiatives.

5. HR Director Support
  • Assists with scheduling meetings with employees and groups by managing the HR Director’s calendar and coordinating directly as needed.
  • Identifies and communicates opportunities to enhance the customer experience through streamlined HR processes and improved interactions.
  • Supports travel arrangements and travel‑reimbursement reconciliation processes.
  • Performs other duties as assigned.
Knowledge, Skills and Abilities
Knowledge of:
  • General office procedures and practices
  • Spelling, grammar, and punctuation
  • Academic and higher‑education terminology and processes
  • Word processing, database, and spreadsheet applications and software
  • Payroll and human resources processes


Ability to:
  • Organize and complete tasks accurately and in a timely manner
  • Perform work requiring precision and attention to detail
  • Operate a variety of office equipment

Skilled in:
  • Office and budget management
  • Operation of personal computer keyboards and computer terminals
  • Oral and written communication
  • Interpersonal relations
Minimum Qualifications
Education
  • High school diploma or GED certificate.


Experience
  • One year of experience as an executive, administrative, or departmental secretary, or comparable administrative support experience.

Equivalent Combination
  • A combination of education and experience that provides the knowledge, skills, and abilities necessary to successfully perform the duties of the position may be considered.
Preferred Qualifications
Physical Requirements
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, or status as a protected veteran.
In compliance with the Americans with Disabilities Act (ADA), Angelo State University is committed to providing reasonable accommodations to ensure equal access to employment opportunities for qualified individuals with disabilities. We are committed to ensuring that a qualified individual with a disability has the same rights and privileges in employment as non-disabled employees. If an accommodation is requested for the job application process, please contact our office at (325) 942-2168 or email us at hr@angelo.edu .

Posting Detail Information


Posting Number S1095P
Open Date 03/13/2026
Close Date
Desired Start Date
Review Start Date
Open Until Filled Yes
Special Instructions to Applicants
Required Number of References

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