Office Assistant

University of Utah, United States

Updated: about 6 hours ago
Location: Salt Lake City, UTAH
Job Type: PartTime
Deadline: 02 Jul 2026

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Office Assistant
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Announcement
Details


Open Date 04/02/2026
Requisition Number PRN16913N
Job Title Office Assistant
Working Title Human Resources Assistant - Part Time
Career Progression Track B
Track Level
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Type Non Benefited Staff / Student
Temporary? No
Standard Hours per Week 19
Full Time or Part Time? Part Time
Shift Day
Work Schedule Summary
Flexible – Monday through Friday, 8:00AM to 5:00PM
19 hours a week.
Is this a work study job? No
VP Area President
Department 00410 - Human Resources
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $14.00
Close Date 07/02/2026
Priority Review Date (Note - Posting may close at any time) 04/10/2026
Job Summary
Human Resources Assistant:
Are you a detail-oriented, self-motivated student who takes pride in helping others? Are you looking for a part-time opportunity to gain hands-on experience in human resources while making a meaningful impact? If so, we invite you to join our team at the University of Utah as a Human Resources Assistant!
In this role, you will support the Human Resources team with onboarding processes, including Form I-9 compliance, as well as general administrative and file maintenance tasks. Your attention to detail and ability to take initiative will play an important role in supporting a smooth and efficient onboarding experience for new employees.
University of Utah offers a comprehensive benefits package:
Benefits information is available at www.hr.utah.edu/benefits
 For more information regarding how our salary and benefit offerings impact the overall compensation here at the University of Utah, please see our
Total Compensation Calculator: https://www.hr.utah.edu/comp/totalcomp.php
Responsibilities
Human Resources Assistant Primary Responsibilities:
  • Support onboarding processes, including coordination and completion of Form I-9 (Employment Eligibility Verification)
  • Review and process updates to employee records in HR systems
  • Assist with organizing, auditing, and cleaning up employee files to ensure accuracy and compliance
  • Respond to incoming email requests and provide excellent customer service
  • Maintain strict confidentiality and handle sensitive information with a high level of integrity
  • Support scheduling and coordination of appointments
  • Assist with general administrative tasks, including correspondence and data entry
  • Participate in special projects within the Human Resources department as needed
Minimum Qualifications
High school diploma or equivalency (one year of education can be substituted for two years of related work experience) required. One year full-time customer service experience or equivalency, demonstrated human relation and effective communication skills also required.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Human Resources Assistant Preferences

  • Background in customer service, data entry, and/or administrative support
  • Experience with Excel or familiarity with data organization and file management
  • Strong attention to detail and excellent organizational skills
  • Self-starter with the ability to take initiative and manage tasks independently
  • Effective verbal and written communication skills
  • Ability to maintain confidentiality and handle sensitive information appropriately
  • Intermediate to advanced knowledge of Microsoft Outlook (calendar and appointment scheduling)
  • Ability to work independently and as part of a team
  • Prior experience with Form I-9, data entry, or human resources is a plus, but not required


This position has no responsibility for providing patient care. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
 
This position may require the successful completion of a criminal background check and/or drug screen.
 
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
 
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
 
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
 
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  • * Do you have a High School Diploma, GED, or equivalency?
    • Yes
    • No
  • * Do you have one or more year(s) of full-time customer service experience or equivalency?
    • Yes
    • No
  • * Are you legally authorized to work in the United States?
    • Yes
    • No
  • * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
    • Yes
    • No

    • Applicant Documents
    Required Documents
  • Resume
    • Optional Documents
  • Cover Letter

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: employment@utah.edu

     


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