Human Resources Specialist (Onboarding Center)

Position Details
Position Information

Requisition Number	S5001P
Home Org Name	Human Resources
Division Name	AVP, Human Resources
Position Title	Human Resources Specialist (Onboarding Center)
Job Class Code	EB51
Appointment Status	Full-time
Part-time FTE	1
Limited Term	No
Limited Term Length
Job Summary	Auburn University is seeking an Onboarding HR Specialist who is passionate about serving people with a spirit of excellence. You will serve as a welcome ambassador to the University, helping new employees feel connected, supported, prepared, and proud to be part of the Auburn University community. You will deliver positive and seamless onboarding experiences, engaging and assisting new employees in navigating University resources as they begin their new jobs, while fostering collaborative relationships with University partners to ensure onboarding completion and compliance. You will serve in an exciting and impactful role as you shape the experience for employees and equip them for success in their new positions. Our dedicated Onboarding Center welcomes new employees into the organizational culture and ensures that new employees are equipped with vital resources and information, and the onboarding experience aids new hires in becoming productive members within the organization as readily as possible. Our knowledgeable staff is committed to helping new employees acclimate, engage, and grow in the university and surrounding communities. We currently provide onboarding services for Faculty, University Staff, Administrative-Professional and Student (Undergraduate and Graduate) employees. We serve employees through: Assigning new hire paperwork and related tasks Assisting with completion of the Form I-9/E-Verify process Scheduling orientation for full-time benefits-eligible employees Providing guidance to hiring departments Formal AU title: Specialist, Onboarding Center
Essential Functions	What You’ll Do: Create and maintain a positive, efficient, and engaging onboarding experience for new employees. Initiate contact once job offers are accepted, ensuring all University-level onboarding activities are completed in a timely manner. Provide personalized support to new hires, guiding them through the onboarding process, University procedures, and available resources. Stay up to date with human resources and other onboarding-related trends and compliance obligations to make informed recommendations to the manager. Track data and trends on new hire volume and activities to ensure onboarding needs are consistently delivered and adjusted appropriately. Assist with and makes recommendations regarding the development and updates of protocols, materials, and processes of all activities within the Onboarding Center. Maintain current knowledge of Form I-9 and E-Verify compliance requirements in accordance with USCIS standards. Accurately performs Form I-9 and E-Verify activities, including foreign national work authorization reverifications and periodic audits of Form I-9 records. Schedule new employees for New Employee Orientation (NEO) and delivers orientation content following best practices. Coordinate with campus units to conduct on-site onboarding events for mass hires and reciprocal I-9s for employees with unique hiring situations. Identify opportunities to engage new employees in activities, programming, or delivery of information that highlights the University’s culture, history, and traditions. Formal AU title: Specialist, Onboarding
Why Work at Auburn?	Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Minimum Qualifications	What We Need From You: Bachelor’s degree and 3 years of experience delivering advanced, complex, and highly detailed customer service in a fast-paced setting. Preference will be given to candidates possessing at least one year of experience with Form I-9 processing and E-Verify compliance and/or experience in utilizing HR records systems or other databases.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications

Desired Qualifications

Desired Qualifications	Knowledge of International statuses and related work authorization eligibility.

Posting Detail Information

Salary Range	$43,990 - $70,380
Job Category	Human Resources
Working Hours if Non-Traditional
City position is located in:	Auburn
State position is located:	Alabama
List any hazardous conditions or physical demands required by this position
Posting Date	01/14/2026
Closing Date
Equal Opportunity Compliance Statement	It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.
Special Instructions to Applicants
Quick Link for Internal Postings	https://www.auemployment.com/postings/57755