Human Resources Assistant

Patrick & Henry Community College is a comprehensive two-year institution committed to student success, lifelong learning, and enrichment of the quality of life in the region it serves. Serving Martinsville, Henry County, Patrick County, and the southern portion of Franklin County, P&HCC is a comprehensive open-door institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate degree. Patrick & Henry offers 29 associate degree programs, 12 certificate programs and 38 career studies certificate programs. The college also delivers a variety of nontraditional programs such as customized workforce development training, industry-recognized certifications, developmental and transitional programs, and courses for personal enrichment.
Organizational Objectives:
P&HCC staff members work with a student population that reflects the population of Virginia. This work stands to ensure the economic mobility of all people in our service region. Knowledge and understanding of specific needs of all students and a commitment to helping each attain educational success are critical responsibilities of our institution. P&HCC continuously strives to provide students and staff with a positive environment that is welcoming and encourages connectivity through intentional behaviors that influence our campus culture and eliminates barriers to student success. Caring Campus is a collective effort to make students and employees feel welcome and connected to our college by instilling uplifting behaviors such as wearing name tags, warmly connecting students to necessary personnel, and openly engaging with students.
Purpose of Position:
P&HCC is seeking a self motivated professional and team player to serve as the assistant to the Human Resources Department. The Human Resources Assistant provides administrative and operational support to the Human Resources Office, with primary responsibility for onboarding and offboarding processes, document management, payroll support, and employee assistance. This position serves as the first point of contact for the department and ensures HR‑related inquiries are addressed in a timely, accurate, and professional manner.

• Assist with the routine operations, functions, and duties of the Human Resources Office.
• Serve as the primary point of contact for employees and applicants, providing accurate information and guidance or referring complex matters to appropriate HR staff.
• Manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ensure compliance with all applicable federal and state regulations, Virginia Community College System (VCCS), Department of Human Resource Management (DHRM), and college policies and procedures.
• Facilitate and oversee onboarding and offboarding processes, ensuring completion of required documentation, adherence to procedures, and accurate recordkeeping in Avature.
• Maintain and update employee accounts in the Commonwealth of Virginia Learning Center (COVLC) and assign required new‑hire training.
• Provide guidance to employees on the use of statewide HR systems related to timekeeping, payroll, and online learning.
• Assist with payroll preparation by conducting weekly audits of timesheet approvals and following up with employees and supervisors as needed to ensure accurate payroll processing.
• Review and maintain position requisitions and recommendations for hire to ensure accurate documentation of hiring activity.
• Maintain employee files and records in Perceptive Content in accordance with recordkeeping and retention requirements.
• Perform periodic audits of HR records to ensure accuracy, completeness, and compliance.
• Research, recommend, and collaborate with the HR team to improve HR processes and enhance the employee user experience.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• Associate’s degree in a related field or equivalent combination of education and experience.
• Prior office experience, preferably in human resources or administrative support.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational skills with a high level of attention to detail and accuracy.
• Ability to manage confidential and sensitive information with discretion.
• Proficiency with Microsoft Office Suite or related software.
• Ability to learn, adapt to, and effectively utilize multiple Human Resources Information Systems (HRIS).
• Ability to operate standard office equipment.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.