Human Resources Assistant

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Reynolds Community College is seeking a part-time Human Resources Assistant to provide direct administrative and clerical support to the Office of Human Resources. This role is responsible for planning, coordinating, and completing a wide range of assignments related to HR functions, managing special projects, and overseeing daily office operations. The HR Assistant serves as a key point of contact for internal and external stakeholders, ensuring efficient and professional service delivery.
Key Responsibilities:

• Serve as the primary administrative support for the HR office, including answering the main HR phone line, routing calls, and assisting visitors.
• Ensure the HR office is open and welcoming to employees and visitors during core business hours.
• Manage daily mail operations, including pickup, sorting, and distribution.
• Monitor and respond to inquiries in the main HR inbox, ensuring timely and accurate communication.
• Initiate and track purchase orders and travel expenses using eVA and Chrome River.
• Maintain HR SharePoint sites and intranet pages.
• Perform office supply inventory and ordering in compliance with state purchasing guidelines.
• Reconcile expenses and maintain records in accordance with state and federal regulations.
• Organize and maintain the HR office supply closet.
• Order name tags and desk plates for new employees, as needed.
• Manage employee personnel files, including retention, storage, and disposal processes.
• Prepare and distribute the monthly HR newsletter or other college communications with input from the HR team.
• Respond to employment verification requests and maintain proper documentation in accordance with local, state and federal law.
• Maintain and organize confidential office files and contribute to the office procedure manual.
• Provide administrative support for meetings, including preparing materials for the HR Director or Vice President.
• Assist with hiring activities such as scheduling, travel arrangements, and reference checks.
• Support HR and college-sponsored events, including commencement, benefits fairs, employee engagement initiatives, and learning and development initiatives.

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

• High school diploma or equivalent.
• At least one year of administrative or clerical experience in a professional office environment.
• Demonstrated experience using Microsoft Office Suite (Outlook, Word, Excel, and SharePoint) in a business setting.
• Experience providing customer service, including managing phone, email, or front-desk communications.
• Experience maintaining records or files, including handling confidential or sensitive information.

• Experience working in Human Resources, higher education, or a public-sector environment.
• Familiarity with state systems such as eVA, Chrome River, or similar purchasing and travel reimbursement platforms.
• Experience maintaining SharePoint sites, intranet pages, or internal communications platforms.
• Experience supporting recruitment activities (e.g., scheduling interviews, reference checks, onboarding logistics).
• Experience assisting with event coordination, newsletters, or employee engagement initiatives.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link:  http://ethics.dls.virginia.gov/

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.