Graduate Medical Sciences Program Assistant

TEP-Health Employees

Temporary Employment

87482BR

Job Summary

Please note:  this will require 4 days on site work at Parnassus campus, one day day remote. Career potential!  Will include optional medical benefits, holiday pay and sick leave accrual.

In consultation with the Biomedical Sciences (BMS) and Developmental and Stem Cell Biology (DSCB) Graduate Program Manager, the BMS/DSCB Program Assistant uses professional student services concepts to coordinate, track, and report student progress and to assist with program operations, events, and logistics.

The Program Assistant provides a broad range of student services to graduate students, faculty, and program leadership, working on moderately complex issues with guidance on more complex matters. The position works independently and reports to the BMS/DSCB Program Manager.

BMS and DSCB are PhD training programs with approximately 210 total students. The incumbent supports day-to-day program operations including admissions and recruitment, curriculum and events, student progression tracking, financial processing, communications, and program records.

Key Responsibilities:

Student Progression:

• Track and report student progression for BMS and DSCB, including coursework, milestones, candidacy, graduation, and alumni outcomes.

• Support development and maintenance of procedures for student tracking.

Curriculum and Events:

• Coordinate orientations, workshops, seminars, journal clubs, DEI programming, and the annual program retreat.

• Manage all event logistics, vendors, travel, space reservations, and budgets.

• Evaluate and report on program activities and services.

Admissions and Recruitment:

• Support admissions and recruitment, including scheduling approximately 500 applicant interviews annually and coordinating recruitment events and campus visits.

Financial:

• Process reimbursements and monitor program budgets; resolve discrepancies and explain UCSF financial policies.

Communications:

• Maintain student databases, websites, listservs, and promotional materials.

Records and Reporting:

• Maintain program records; collect and analyze data; assist with annual and training grant reports, including residency review.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The GraduateMedical Sciences Unit (GMU) providescentralizedfinancial management, reporting and oversight over the BiomedicalSciences (BMS) Graduate Program, the Developmental StemCell Biology (DSCB) Graduate Program, the Neuroscience Graduate Program, the Medical Scientist Training Program (MSTP), the PROPEL Post-Baccalaureate Program and the CIRM Training Program.

Required Qualifications

• Bachelor’s degree in a related field and/or equivalent experience and training.

• Minimum of one (1) year of administrative experience.

• Ability to work effectively with diverse populations, including students, staff, faculty, the general public, and internal and external vendors.

• Solid written and verbal communication and interpersonal skills.

• Strong organizational skills and ability to multitask and meet demanding deadlines.

• Ability to exercise sound judgment and discretion and maintain confidentiality.

Preferred Qualifications

• Knowledge of University-specific computer application programs.

• Knowledge of department, organization, and University policies, procedures, and directives.

• Knowledge of departmental and school/college general and major course requirements.

• Prior experience with undergraduate or graduate-level curricular affairs.

• Prior event planning experience.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/ppsm-20

For the University of California's Anti Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support, Education, Professional (Non-Clinical), Professional and Managerial, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Location

San Francisco, CA

Campus

Parnassus Heights (SF)