Executive Special Assistant

George Washington University, United States

Updated: about 9 hours ago
Location: Ashburn, VIRGINIA
Deadline: ;

Posting Details
I. DEPARTMENT INFORMATION


Job Description Summary:
The Executive Assistant to the Vice President for Information Technology and Chief Information Officer (CIO) provides high-level administrative and executive support to the CIO and represents the Office of the CIO with professionalism, discretion, and sound judgment. The Executive Assistant ensures the effective use of the CIO’s time, anticipates needs in advance of meetings and engagements, and serves as a key liaison between the CIO’s office and campus and external partners.
Key Responsibilities
  • Manage and prioritize the CIO’s complex calendar, meetings, and commitments, exercising judgment in scheduling and aligning time with strategic priorities.
  • Prepare the CIO for meetings by developing agendas, compiling briefings, coordinating materials, and proactively identifying issues or decision points.
  • Coordinate logistics for meetings, retreats, and events, including space, technology, and virtual participation.
  • Serve as a professional point of contact for the Office of the CIO, engaging with senior leaders, faculty, staff, vendors, and external partners.
  • Draft, edit, finalize, and disseminate executive-level correspondence, presentations, and communications on behalf of the CIO.
  • Track meeting follow-ups, action items, and deadlines to ensure accountability and timely completion.
  • Manage travel arrangements, expense reimbursements, and administrative processes for the CIO.
  • Maintain strict confidentiality and handle sensitive information with discretion.
  • Support day-to-day office operations and special projects as assigned.
Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
Professional Standards:
The Executive Assistant models professionalism and executive presence in all interactions, demonstrates exceptional communication skills, adapts effectively in a fast-paced environment, and consistently anticipates the CIO’s needs to support informed decision-making and seamless operations.
Desired Qualifications:
  • Proven experience providing high-level administrative or executive support.
  • Exceptional written, verbal, and interpersonal communication skills.
  • Strong organizational skills with the ability to manage multiple priorities.
  • High level of discretion, judgment, and reliability.
  • Proficiency with Microsoft Office, Google Workspace, and calendaring tools.
  • Ability to work independently and collaboratively in a complex organization.

II. POSITION INFORMATION


Campus Location: Ashburn, Virginia
College/School/Department: GW IT
Family
Sub-Family
Stream
Level
Full-Time/Part-Time:
Hours Per Week: 40
Hiring Range $25.00 - $54.06
Work Schedule: Monday - Friday, 8:30 AM - 5:30 PM
Position Designation:
Employee Onsite Status Hybrid
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Position Type:
Posting Number: T001136
Job Open Date: 04/01/2026
Job Close Date:
Open Until Filled: Yes
Applicant Review Will Commence On:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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