Executive Assistant

The College of Liberal Arts is seeking an Executive Assistant to the Dean to join our team. This position will provide a wide range of administrative support for an Executive Level position. The goal of this role is to maximize the effectiveness of interdepartmental operational processes and communications.

Responsibilities Include:

• Serve as liaison with various executive offices and other external stakeholders.
• Advise the Dean on policy, procedural and operational issues of the unit.
• Facilitate communication, plan events, draft and edit various documents, schedule meetings, and manage the executive’s calendar.
• Manage special projects involving independent research and collaborate with all levels of internal management and staff.
• Engage in budgeting and controlling costs in partnership with Directors of Financial Affairs.

What We’re Looking For:

Required:

Education and Experience:

• Bachelor’s Degree in Communications, Business Administration, Management, or related field.
• Two years of experience in a high-level administrative support roles.
• In lieu of degree, a combination of education and experience will be considered (High School Diploma + 6 years of experience).

Skills Needed:

• Skilled in using discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes.
• Ability to handle frequent interruptions, prioritize tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, web conferencing tools, etc.
• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs.
• Skilled in interpreting policies and procedures to proactively resolve issues.
• Skilled in identifying problems, generating ideas for improvement, and recommending or implementing solutions.
• Skilled in using discretion regarding when to involve the Executive, when to resolve issues independently, or when to engage others.
• Ability to make decisions quickly and adjust as needs arise in a high-pressure environment.
• Excellent written, verbal and interpersonal communication skills.

Additional Information:

• Purdue will not sponsor employment authorization for this position   
• A background check will be required for employment in this position 
• FLSA: Exempt (Not Eligible For Overtime) 
• Retirement Eligibility: Non-exempt Defined Contribution Plan

Purdue University is an EO/AA university.

Professional 2

Pay Band S065
Job Code #20002358