Department Business Administrator

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Closing Date:

04/28/2026

Type of Position:
Management - Operations

Job Type:
Regular

Work Shift:
Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only ):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department:
AA | Enrollment Services

Department's Website:

Summary of Job Duties:
The Department Business Administrator supports daily operations and provides substantial administrative support for Enrollment Services and the Office of the University Registrar. The Department Business Administrator manages the departmental budgets, purchasing, supplies, daily office and building operations, graduation diploma preparation, departmental contracts and vendor agreements, and provides seasonal staffing and project support to all areas of Enrollment Services.

Qualifications:

• Bachelor's degree in Business, Health Care Administration, Finance, Accounting, or related field, plus four (4) years of experience in business, finance, or administration or
• Associate's degree in Business, Health Care Administration, Finance, Accounting, or related field plus six (6) years' experience in business, finance, or administration required.

  Knowledge, Skills & Abilities:

• Must have proven experience with Workday software: Procurement, Travel, and Financial Reporting.  Preference given to UAMS Workday experience.

• Experience with student information systems (e.g., PeopleSoft, Banner, Workday, etc.), customer relationship management systems (e.g., Salesforce, etc.), or similar data management systems.

• Intermediate proficiency with standard office computer programs (e.g., MS Office Suite).

• Excellent customer service skills.

Responsibilities:

• Manages administrative aspects of the departmental budget, including preparation of weekly and monthly financial reports for the Assistant Provost for Enrollment Services and University Registrar (APUR); certification and explanation of the department’s monthly variance reporting to the Academic Affairs Assistant Provost for Finance and Administration; and timely management of Memos of Agreement, contracts, and sole source requests.

• Works closely with the APUR to review spending and make appropriate budget projections and adjustments, as well as provide ad hoc reporting and regular status reports regarding budget and purchasing issues.

• Manages all levels of procurement for the office: prepares purchase requisitions, submits bids, ensures that payments are processed according to UAMS policies/standards, and is responsible for ongoing retention and coordination of budget records for the department.

• Responsible for department administrative projects as called upon monthly, quarterly, and annually. Space surveys, inventory tracking, and management to ensure compliance with all UAMS policies and procedures are maintained in a timely manner.

• Works with the APUR to submit mandatory payroll certifications, financial statements, budget request scenarios, department purchasing requests, and building maintenance and service requests. The Department Business Administrator coordinates the diploma preparation process, including all aspects of equipment, supplies, distribution, system setup, and ongoing maintenance.

• Provides program support to each of the program/functional areas within Enrollment Services, including transcript processing; enrollment verification; veteran student certifications and support; enrollment and registration; academic calendaring; reporting; policies and procedures; transfer credit evaluation; academic degree audit; commencement; Workday reporting; and special projects development and coordination.

• Perform other duties as assigned.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu  for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:
Hearing

Frequent Physical Activity:
Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:
Pulling, Pushing, Reaching

Benefits Eligible:
Yes