Department Administrator Confidential

Details

Posted: Unknown

Location:

Salary:

Summary:

Summary here.

Details

Posted: 06-Mar-26

Location: New Brunswick, New Jersey

Categories:

Administrative/Support
Staff/Administrative

Internal Number: 270133

Position Summary:

Rutgers, The State University of New Jersey is seeking a Department Administrator Confidential for The School of Arts and Sciences (SAS). Reporting directly to Human Resources Manager 1 and a dotted line to Human Resources Manager 2 of SAS Human Resources, Operations, the Department Administrator Confidential administers human resources and personnel policies affecting SAS employees (including staff, student workers, and hourly employees).
Among the key duties of the position are the following:

• Creates and maintains confidential electronic personnel records and databases.
• Develops, conducts, and monitors processes of recruitment, hire, orientation, and discipline in concert with various departments and units within SAS and the University.
• Assists with all aspects of the annual salary increment and compensation processes for SAS staff.
• Ensures compliance with relevant aspects of staff contractual agreements and university policies.
• Recommends, delivers and monitors employee development programs aligned with SAS and university mission and strategic goals.
• Conducts periodic and as-needed staff administrative support position classification and review.
• Assesses and conducts employee development.
• Provides guidance for and ensure completion of performance management and evaluation of relevant staff.
• Collaborates with the Personnel Managers to identify critical staff support organizational needs.
• Collaborates with the Human Resources Managers to review existing policies and procedures and recommend policies and procedures as needed.
• Gathers data (including confidential and sensitive), generates reports, analyzes data and prepares reports, and handles ongoing data review to ensure data integrity.
• Establishes effective and efficient procedures and practices to ensure data requirements are met with valid data.
• Handles the preparation and distribution of documents, including cost-related analyses, requested by the Office of University Labor Relations, and the Office of General Counsel in support of the university's labor negotiations efforts and in support of labor relations functions related to the administration of collective negotiations agreements.
• Provides administrative support to the Executive Director of Human Resources and HR Managers by organizing and coordinating the administration of meetings, programs, projects, and/or processes.

Minimum Education and Experience:

• Bachelor's degree in human resources management or a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of human resources, office administration, work organization, coordination, facilitation, and/or writing principles and practices.
• Two (2) or more years of experience in a human resources related position performing employment related duties.

City: New Brunswick

State: NJ

Equipment Utilized:

• Microsoft Office, PeopleSoft, ROCS, Performance Management systems, Zoom, Docusign, RU Marketplace, Tableau, SAS systems/databases/listservs.

Physical Demands and Work Environment:

• Ability to go up and down stairs and lift up to 15 pounds.
• Travel to all Rutgers University New Brunswick campuses.

Posting Number: 26ST0415

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About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.
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