Business Operations Manager

Montana State University, United States

Updated: 9 days ago
Location: Bozeman, MONTANA
Deadline: ;

Position Details
Position Information


Announcement Number STAFF - VA - 26274
For questions regarding this position, please contact:
Zach Center
Director, Administration & Finance
zachary.center@montana.edu
Classification Title Admin Assoc IV
Working Title Business Operations Manager
Brief Position Overview
The Business Operations Manager provides high-level administrative and operational support to the Dean’s Office and the entire College, working in close collaboration with the Director of Administration & Finance. Serving as a central administrative hub, this role supports human resources, fiscal operations, and general office functions. The position is ideal for a detail-oriented professional who enjoys supporting faculty, staff, and students in a dynamic academic environment.
Position Number 4M0593
Department Jabs Office of the Dean
Division College of Business
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary $24.04 per hour, commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open

Position Details


General Statement
Continuously AACSB accredited since 1981, the Jake Jabs College of Business & Entrepreneurship places a high priority on excellence in undergraduate business education and the professional development of our students, offering a BS degree in Business with options in Finance, Accounting, Management, Marketing, and Hospitality Management, and Master’s degrees in Professional Accountancy and Innovation and Management. The College is comprised of 30 tenure-track faculty members who are augmented by an experienced group of more than 45 professionally qualified faculty members. The College currently serves more than 2,400 students with high-quality educational opportunities. The combination of a positive professional work environment and outstanding recreational opportunities offers a uniquely satisfying lifestyle.
Duties and Responsibilities
HR Liaison
  • Serve as the first point of contact for hiring and payroll processes, such as new employee forms and pre-payroll audits. Troubleshoot discrepancies and resolve errors as necessary.
  • Create and process various types of appointments for faculty (tenure-track and non-tenure-track), staff, graduate, and undergraduate students.
  • Lead onboarding of new faculty, staff, student workers, and graduate assistants, in close coordination with the HR Department and the Graduate School.


Fiscal Liaison
  • Collaborate with the college’s Director of Administration and Finance to coordinate budgets within the college that are reconciled and managed on a day-to-day basis, including main salaries and operations.
  • In close cooperation with others on the team, manage payroll reconciliation, accounting, and post-award grant support.
  • Serve as account manager for purchasing card transactions, including monthly report compilation.
  • Support faculty and staff in processing travel and non-travel expenses.
  • Serve as a liaison with Fiscal Shared Services, University Business Services, and Procurement Services, as appropriate.

General Operations
  • Oversee property and facility management, liaising closely with University-level Facilities and Custodial Services.
  • Manage office supplies by monitoring inventories and placing orders for new supplies to meet usage demand.
  • Support faculty in accessing and troubleshooting issues with IT equipment, working in close coordination with the University IT Department.
  • Maintain college calendars and room reservations, and organize and make arrangements for various meetings throughout the year.
  • Manage college digital displays, including crafting electronic signage, approving and posting content, and removing outdated content.
  • Support Jabs events and programs by providing administrative support in preparation (nametags, photocopies, etc.) and day-of (setup, teardown, etc.).
  • Coordinate Telephone Services for faculty members, including changes, additions, and deletions to the MSU directory.
  • Be knowledgeable about University resources, offices, and services and provide appropriate referrals to students, faculty, and staff as needed.
  • Support daily operational functions for the Dean’s Office and Jabs faculty, meeting diverse needs as they arise.
Required Qualifications – Experience, Education, Knowledge & Skills
  • Bachelor’s degree and progressively responsible business management experience or an equivalent combination of relevant education and/or experience.
  • Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with a high degree of accuracy.
  • Advanced proficiency in Microsoft Word and Excel, Outlook, and computer databases.
    		•
    Preferred Qualifications – Experience, Education, Knowledge & Skills
  • Demonstrated experience with budgeting, accounting, and human resources.
  • Knowledge of MSU procedures and policies or previous experience working in an academic department in a higher education setting.
    		•
    The Successful Candidate Will
    • Thrive in an “open door” environment and be able to establish and maintain productive and positive working relationships with various constituencies, including students, administrators, co-workers, and faculty.
    • Ability to identify shortcomings within a process and implement changes to improve the quality of the product.
    • Possess excellent written and verbal communication skills.
    • Possess strong decision-making and problem-solving skills.
    • Represent the Dean’s Office, Jabs, and MSU to others in a professional and courteous manner.
    Position Special Requirements/Additional Information
    This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements but as a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
    Physical Demands
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
    This position has supervisory duties? No

    Posting Detail Information


    Number of Vacancies 1
    Desired Start Date Upon completion of a successful search.
    Position End Date (if temporary)
    Open Date
    Close Date
    Applications will be:
    Screening of applications will begin on February 18, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
    Special Instructions
    This position is not eligible for sponsorship.
    EEO Statement
    Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
    In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

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