Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

Nursing Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our  core   values   which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.    

 

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health  encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

 

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.   

Location/Schedule: College Station, TX/ Monday-Friday, 8am-5pm

Apply! Submitting a cover letter, CV/Resume to assist us with the review process. You may upload these documents on the application under CV/Resume.  

Required Education and Experience

• Bachelor’s degree in relevant field or equivalent combination of education and experience

• Three years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Experience with spreadsheets and database systems.

• Experience with financial accounting systems.

• Experiences processing accounts payable and reimbursements.

• Advanced financial knowledge.

• Excellent written and verbal communication skills.

Responsibilities

Financial Administration and Account Management

• Reviews, approves, and provides backup for signing vouchers and requisitions.

• Reviews and audits reconciliations of multiple accounts.

• Processes, codes, and verifies receipts on all transactions in AggieBuy for assigned teams or units.

• Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy.

• Prepares complex monthly and annual financial reports.

• Coordinates and manages the travel reconciliation process through Concur for assigned teams or units.

• Audits and provides initial approval on each Concur report to ensure compliance with rules and regulations.

• Investigates and resolves complex errors on transactions and recommends and coordinates corrective action.

 

Procurement and Vendor Management

• Coordinates and oversees purchasing activities to ensure compliance with university regulations.

• Assists in ensuring that vendor files are up-to-date by obtaining required forms.

• Implements and coordinates purchasing activities for department laboratories and staff.

• Coordinates inventory process and maintenance of business files.

• Assists with administration of contracts and grants and prepares budgets for review by principal investigators.

• Reviews and processes individual reimbursements to faculty, staff, visitors, and students for various out-of-pocket purchases.

 

Staff Training and Development

• Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Provides input and assists in developing policies, procedures, and guidelines for the department.

• Participates in the hiring and training of business staff and/or student workers.

• Cross-trains on travel and other reimbursements for backup purposes.

• Trains staff, faculty, and students on travel policies.

 

Compliance and Reporting

• Ensures compliance with University rules and regulations.

• Fulfills mandatory quarterly and annual reporting of accounts receivables.

• Ensures that all incoming revenue is logged, receipted, and deposited in a timely manner in accordance with system policy.

 

Financial Coordination and Problem Resolution

• Proposes solutions to routine financial problems.

• Proposes solutions for travel-related issues as they arise.

• Serves as a liaison with Financial Management Operations regarding travel-related issues.

• Responds to complex inquiries from vendors and business units or departments.

 

Records and Documentation Management

• Coordinates annual fiscal year closing activities and drafts new fiscal year plans.

• Coordinates and audits personnel files and reviews and approves leave requests.

• Coordinates and reviews all travel-related documents, ensuring accuracy and adherence to policy.

• Assists with the preparation and review of financial reports and summaries.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical,  prescription drug,  dental,  vision,  life and AD&D,  flexible spending accounts , and long-term disability insurance  with Texas A&M contributing to employee health and basic life premiums  

• 12-15 days  of annual paid holidays   

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation  each month  

• Automatic enrollment in the Teacher Retirement System of Texas    

• Health and Wellness: Free exercise programs and release time   

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance  for completing a degree while a Texas A&M

• employee  Living Well,  a program at Texas A&M that has been built by employees, for employees  

 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.