Business Administrator I

Job Title

Business Administrator I

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our  core   values   which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.    

 

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health  encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Business Administrator II manages the full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets, and other quantitative data.

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.   

Location: Bryan, TX

Schedule: Full-Time; This position may require additional work outside of regular business hours, including nights and weekends

Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• 6 years of related experience in general office, accounting or personnel operations.

Preferred Qualifications

• 10-years experience in general office, accounts payable, accounts receivable or a combination of all

• Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines.

• Working knowledge of Adobe Acrobat, Microsoft Office, and standard office equipment.

Responsibilities

Budget and Financial Management

• Prepares financial reports for the Department Head.

• Meets monthly with the Department Head to review department budget.

• Reviews monthly and annual account reports.

• Assists with annual fiscal closing activities and maintains departmental business records.

• Attends faculty meetings when needed to update faculty on new business processes.

• Monitors expenditures for compliance with state agency rules, guidelines, and regulations and prepares   budget for the fiscal year.

• Reviews and reconciles departmental accounts.

• Aids in development of annual department budget. Assists in managing allocations and reporting.

Grants Management

• Provides bi-monthly summaries of grant expenditures to the faculty within the department.

• Works closely with the Project Administrator at Sponsored Research Services to remain in compliance with granting agencies.

• Submits costing allocations as directed by the Principal Investigator to maintain compliance with the grant budgets, granting agencies and Time and Effort reporting.

Management / Supervision

• Supervises and assigns tasks to Business staff and resolves staff conflicts when necessary.

• Supports cross-training within the basic science business staff within the School of Medicine (Business Coordinators I & II).

• Meets monthly with the Basic Science Business Administrators to stream-line business processes.

• Participates in the hiring and training of business staff and student workers.

• Identifies business-related needs and problems and proposes solutions.

• Provides advice on current procedures.

• Assists Senior Business Administrator in reviewing and implementing changes in centralizing business processes within the basic science departments.

• Collaborates with HR in the hiring and recruiting of business staff.

• Provides input into updating position descriptions as needed.

Supervision of a Business Administrator I

• Provides Financial Oversight of Endowments, Scholarships and Gifts.

• Provides Financial Oversight of the Graduate Studies Department.

• Provides oversight for School centralized disbursement of scholarships and TWAPMTS to medical and graduate students.

• Oversees and coordinates donor activities related to donor agreements, finance, process contributions and corporate matching gifts and develop periodic contribution reports.

• Reviews monthly and quarterly endowment reports, provide projections and trend analyses to development, finance leadership and the School of Medicine’s scholarship committee.

• Oversees the establishment of new gift accounts and gift processing procedures.

• Reviews scholarship balances and direct transfers from Texas A&M Foundation to Texas A&M University.

• Develops schedule for transfers to occur consistently following TAMU financial aid and tuition and fees calendar.

• Provides oversight of financial information provided to Rapport and Alumni Society.

Accounting

• Reviews and approves Pcard transactions and Travel Expense reports through CONCUR.

• Processes DBRs, DCRs, and deposit funds using iPayments.

• Allocates funds for tuition and fees for graduate students.

• Reviews and approves invoices and purchases for the Department through AggieBuy.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical,  prescription drug,  dental,  vision,  life and AD&D,  flexible spending accounts , and long-term disability insurance  with Texas A&M contributing to employee health and basic life premiums  

• 12-15 days  of annual paid holidays   

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation  each month  

• Automatic enrollment in the Teacher Retirement System of Texas    

• Health and Wellness: Free exercise programs and release time   

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance  for completing a degree while a Texas A&M employee  

• Living Well,  a program at Texas A&M that has been built by employees, for employees  

 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.