Administrative Support Specialist

University of North Carolina at Charlotte, United States

Updated: 2 months ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: 01 Feb 2026

Position Information
General Information


Position Number STMP15
Working Title Administrative Support Specialist
Division Student Affairs
Department Health & Well Being (Adm)
Work Unit University Recreation
Work Location University Recreation Center
Vacancy Open To All Candidates
Position Designation Non-Student Temporary
Employment Type Permanent - Full-time
Hours per week 40
Work Schedule
M-F 8:00 a.n. – 5:00 p.m.
Pay Rate $24.20
Minimum Experience/Education
● High school diploma or graduate equivalent
● Two years of customer service
● Excellent verbal and written communication
Departmental Preferred Experience, Skills, Training/Education:
● Completed bachelor’s degree
● Experience working in higher education, recreation, and/or health and fitness clubs
● Experience in executive administrative support
Duties and Responsibilities
Communication – Verbal and Written (25%)
  • Manage the director’s calendar, including scheduling meetings
  • Assist with various administrative functions in the department, including but not limited to managing the conference rooms, signing for deliveries, managing the general office supplies budget, etc.
  • Respond to general department and program-specific inquiries and concerns in the office, via phone call, and to the UREC email address or relay such inquiries and concerns to the appropriate member of the professional staff


Program Knowledge (20%)
  • Actively participate as a member of the UREC professional staff team, including professional staff team meetings and assigned department committees
  • Ensure that the UREC mission is achieved and values are upheld
  • Contribute to the development and implementation of department strategic plans and annual goals/priorities
  • Advocate for UREC and foster campus and community partnerships to advance physical activity and holistic wellbeing
  • Attend and actively participate in all mandatory Health & Wellbeing Unit, Student Affairs, and UNC Charlotte meetings and trainings
  • Serve on Health & Wellbeing Unit, Student Affairs, and UNC Charlotte committees and working groups as assigned
  • Other duties as assigned by the Director of University Recreation

Office Technology (10%)
  • Understand and effectively utilize necessary office equipment and technology
  • Maintain a proficiency with Google Workspace, Do Sports Easy (DSE), Touchnet, and other software necessary to accomplish work
  • Assist the Assistant Director of Business Operations and Personnel Management in cash handling procedures, payment transactions, and daily transaction reconciliation

Information/Records Administration (10%)
  • Complete Electronic Personnel Action Forms for all student employees and ensure all student employees have required paperwork, certifications, etc. before starting to work
  • Process student pay increases
  • Complete purchases through 49er Mart and via purchasing card as necessary
  • Complete travel authorizations and reconcile purchasing card transactions for the Director of University Recreation and serve as the backup for associate directors

Problem Solving (10%)
  • Identify and address problems within the scope of work; refer other problems to the appropriate team member or Director of University Recreation
  • Support and assist student employees at the welcome desk when necessary
Other Work/Responsibilities
Necessary Licenses or Certifications
Proposed Hire Date 02/09/2026
Contact Information
Expected Length of Assignment 4 months
Posting Open Date 01/29/2026
Posting Close Date 02/01/2026
Special Notes to Applicants
*Temporary staff employees are ineligible to receive benefits (leave, health coverage, State service credit, etc.). They are, however, covered by Worker’s Compensation provisions.
However, any non-permanent employee hired to work 30 or more hours per week for three months or more (cumulative of all positions, and not designated as variable hour worker), must be offered the chance to enroll in the High Deductible Health Plan, within 30 days of their eligibility. Any non-permanent employee hired to work less than 30 hours per week (cumulative of all positions, or designated as variable hour worker – i.e. student workers) are measured during designated measurement periods. If they average 30 or more hours per week over a designated measurement period, they will be offered the chance to enroll in the High Deductible Health Plan, and will be notified of instructions.
*Special Notes Regarding Eligibility for the High Deductible Health Plan

  • Temporary hourly workers (eligibility based on FTE, duration of more than 30 days) FTE .75+ (cumulative of all jobs) or measured full-time, offered the high deductible health insurance
  • Temporary salaried workers (regardless of the FTE, duration of more than 30 days) Reported as full-time & offered the high deductible health insurance


https://hr.charlotte.edu/benefits/benefit-plans/health-insurance

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