Administrative Support Assistant III, Basic Medical Sciences Department(College of Medicine-Phoenix)

The University of Arizona College of Medicine – Phoenix anchors the 28-acre Phoenix Bioscience Core in the heart of the Valley of the Sun. The College inspires and trains individuals to become exemplary physicians, scientists and leaders who are life-long learners and inquisitive scholars. The Phoenix Biomedical Campus embodies the University’s priorities of engagement, partnership, innovation, and synergy in its world-class academic and research initiatives, with clinical facilities throughout Greater Phoenix.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

• Maintain calendars of two high level roles and regularly prioritizing meetings and appointments. 
• Prepare background information required for the meetings and appointments. 
• Assist in scheduling meetings for the team at-large. Meetings will be with both internal and external stakeholders. 
• Organize meetings for the BMS Department. 
• Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided.  
• Assist financial analysts with financial transactions as requested.
• Process expense and travel reimbursements for department employees.
• Assist with planning of seminar speakers visits and faculty recruitment when needed.  
• Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering, and process any reimbursements to faculty and/or speaker/candidate.

Knowledge, Skills & Abilities:

• Effective verbal and written communication; ability to communicate with different groups and individuals, both internal and external to University of Arizona
• Ability to handle multiple, competing deadlines for meetings 
• Flexible and adaptable to the department's growing and changing needs 
• Ability to work independently 
• Demonstrated ability to quickly learn new programs and systems.
• Knowledge of Microsoft suite, Box, and Zoom

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

• Experience with University of Arizona's financial policies and procedures, particularly with regard to purchasing and travel.

Office of Talent Acquisition

talent@arizona.edu

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).