Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

Institute For Scientific Computation

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job

The Administrative Coordinator I supports the Institute for Scientific Computation by overseeing administrative operations under general supervision. Key responsibilities include managing office and event calendars; coordinating logistics for meetings, programs, and events; developing and maintaining office procedures; and serving as a primary liaison with departmental business, HR, and administrative teams. The role requires the application of discretion and independent judgment in addressing matters of significance.

Opportunities to Contribute

• Oversees daily office operations, including inventory and supply management for office, lounge, and kitchen areas; maintains shared files, reference materials, and digital/paper records in accordance with records retention standards.

• Manages office, conference room, and event calendars and coordinates logistics for meetings, travel, workshops, conferences, and other events, including setup, catering, reservations, and documentation.

• Develops, maintains, and researches administrative office procedures and documentation while ensuring compliance with office policies, institutional regulations, and established processes.

• Submits and tracks building, IT, and facilities work orders and oversees key and access management to support daily office operations.

• Provides comprehensive administrative support to executive staff, affiliated members, and office leadership.

• Manages hospitality logistics and prepares materials and supplies for visitors, faculty, speakers, and event participants, including coordinating guest travel and temporary office assignments as directed.

• Assists with the hiring, onboarding, and training of student workers as needed.

• Maintains office website content and prepares, edits, and schedules departmental social media posts using AI-assisted tools when appropriate, ensuring accuracy and professionalism.

• Monitors news and announcements related to faculty and departmental activities and communicates significant updates to the supervisor to be included in official communications.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.

• Two years of experience in office administration.

• Ability to perform light lifting (up to 20 pounds) related to office or event supplies.

A well-qualified candidate for this position will also possess:

• Administrative support in higher education or research-intensive environment.

• Experience with event planning and execution (workshops, conferences, academic programs).

• Familiarity with social media platforms, including editorial review of AI-assisted content.

• Procurement, scheduling/resource management, and office reorganization.

• CAP (Certified Administrative Professional) or similar credential.

• Ability to multitask and work cooperatively with others.

• Advanced organizational, planning, and record-keeping skills.

• Strong interpersonal, written, and verbal communication skills.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Experience using AI tools (e.g., Copilot, Canva) for drafting or reviewing communications and social media content.

• Ability to exercise independent judgment and adapt to changing priorities.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

Please note: This position is grant funded; future employment may be contingent upon future funding.

What you need to do

Apply! Submitting a cover letter, resume’/CV to assist us with the review process. You may upload these documents on the application under CV/Resume. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

The Institute for Scientific Computation (ISC) is devoted to the design, analysis, and implementation of innovative computational tools to advance scientific and engineering research and education. ISC conducts multidisciplinary research under four disciplines of scientific computation: data management, mathematical modeling, numerical solutions, and visualization. Research includes advanced computational methods and numerical analysis; validation of numerical results; Field Programmable Gate Array (FPGA); advanced integrated data center; software architecture design; and visualization of multi-dimensional computational results.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays  

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation  each month 

• Automatic enrollment in the Teacher Retirement System of Texas   

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more  

• Educational release time and tuition assistance  for completing a degree while a Texas A&M employee 

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.