Administrative Associate II

Job Title

Administrative Associate II

Agency

Texas A&M Agrilife Research

Department

Agricultural Economics

Proposed Minimum Salary

$19.71 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

The Department of Agricultural Economics provides academic programs, research, and outreach in support of students, faculty, and stakeholders. The department relies on strong administrative support to ensure effective human resources operations and successful departmental activities and events.

We are seeking an Administrative Associate II to provide administrative and operational support for departmental human resources services and event coordination. This position supports recruitment and personnel processes, assists with departmental events and meetings, and serves as a point of contact for routine administrative inquiries.

 

Responsibilities

General Administrative Support

• Prepare correspondence, reports, forms, and spreadsheets using standard office software.

• Maintain calendars, schedule meetings, and monitor shared email inboxes.

• Assist with purchasing, travel documentation, and basic financial processing in accordance with departmental and university procedures.

• Maintain files and perform other duties as assigned.

• Provide administrative support to the Head of Department

 

Event & Meeting Coordination

• Assist with planning and execution of departmental events, meetings, trainings, and workshops.

• Coordinate logistics such as room reservations, catering, technology needs, parking, and materials preparation.

• Prepare agendas, correspondence, sign-in sheets, and other event-related materials.

 

Faculty Affairs & Recruitment Support

• Serve as a point of contact for routine Faculty Affairs-related inquiries and route complex matters as appropriate.

• Assist with recruitment and hiring processes, including preparing job postings, coordinating interviews, and assembling search materials.

• Coordinate travel, accommodations, and other logistics for job candidates, including scheduling itineraries and communicating details with candidates and search committee members.

• Assist with onboarding and offboarding processes by preparing documentation and tracking required forms.

• Enter, verify, and maintain personnel-related data in HR systems in accordance with university policies.

• Maintain confidential personnel files and records.

Required Education and Experience

• High school diploma or equivalent combination of education and experience.

• Two years of related administrative or office support experience.

Preferred Qualifications

• Experience supporting human resources or recruitment activities.

• Experience coordinating events, meetings, or candidate visits.

• Familiarity with Texas A&M University systems such as Workday or similar administrative platforms.

• Experience handling confidential information.

Knowledge, Skills, and Abilities

• Strong organizational and time-management skills with attention to detail.

• Effective written and verbal communication skills.

• Strong customer service orientation.

• Ability to manage multiple priorities and meet deadlines.

• Ability to maintain confidentiality and exercise sound judgment.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.