Job Type/Hours per Week
Full-time/40 Hours per Week
Salary Range
$36,000-$45,000
Hiring Department
Psychiatry & Behavioral Medicine
Location
UT Tyler Health Science Center
Required Application Materials
A single PDF or Word document containing a resume, letter of interest, and a list of the names and contact information for three (3) professional references is required to apply.
Important Instructions:
When prompted to upload your “resume”, upload your combined documents as one file.
- Please do not upload documents to “Cover Letter” or “References”.
If the required application materials were not uploaded at the “resume” prompt, please withdraw your application, and re-apply to upload your combined documents as one file.
Job Summary
The Administrative Assistant is responsible for the effective and efficient administrative support of multiple initiatives in the Department of Psychiatry and Behavioral Medicine. This position will support providers in the psychology division as well as grant funded programs under the direction of the Executive Director of the Dept. of Psychiatry & Behavioral Medicine. This position must function effectively with minimal supervision as authorized by supervisor.
Key Responsibilities
- Complete purchase requisitions and payment requests.
- Reviews professional development account activity for accuracy for each provider.
- Makes travel arrangements for departmental staff per policy.
- Maintains calendars; works closely with departmental staff and other personnel to coordinate schedules and resolve calendar conflicts, schedules appointments for the department.
- Attends meetings on request and records and archives meeting notes and other documentation for reporting purposes.
- Provides administrative support on grant activities as assigned.
- Assists in preparation and implementation of department program event planning.
- Utilize initiative and judgment to relieve the department and assigned providers of routine administrative duties.
- Utilize excellent oral and written communication skills to prepare memos, formal correspondence, acknowledgements, notes, and reports.
- Communicates with internal and external partners to accomplish essential tasks.
- Reconcile departmental accounts.
- Assists in the preparation of department budgets.
- Answers phone calls, picks up and distributes mail, orders office supplies and food service as appropriate.
- Assists psychology with submissions of credentialing packets to Medical Staff Services.
- Facilitates renewal of licenses, TB surveillance, FIT testing, and mandatory training.
- Assists providers in completing time-off requests. Serves as a liaison between providers, timekeeping, and clinics.
- Communicates with other departments regarding provider absences.
- Other duties as assigned.
Required Education/Experience
- High School Diploma or equivalent.
- Three (3) years of related experience.
- A combination of education and experience may be considered.
Accompanying Knowledge, Skills, Abilities and Competencies
- Demonstrated knowledge working with deadlines and the ability to prioritize tasks.
- Strong organizational skills.
- Excellent written and verbal communication.
- Strong technical writing and communication skills required.
- Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint).
- Critical thinking and problem-solving skills.
- Ability to handle sensitive information with absolute confidentiality.
About The University of Texas at Tyler and UT Tyler Health Science Center
The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls 10,000 students and consists of six colleges.
Designated an R2 research institution by the Carnegie Classification of Institutions of Higher Education, UT Tyler supports our surrounding region through innovation intended to uplift communities, spearhead sustainability initiatives, preserve ecosystems and support entrepreneurship. UT Tyler has the highest Carnegie classification in East Texas.
Providing exceptional patient care, comprehensive education and innovative research, The University of Texas at Tyler Health Science Center and UT Health East Texas combine to serve as the university medical center for Northeast Texas and beyond.
For more information, please visit https://www.uttyler.edu/about .
Why work for UT Tyler? Find out more: Why Work for UT Tyler?
Additional Information
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
For more information regarding benefits offered by UT Tyler, please visit https://www.uttyler.edu/offices/human-resources/employees/benefits .
Clinical Position Requirements
Clinical positions require pre-screening through our Occupational Health department, including a drug test. Employees are required to obtain annual influenza vaccines.
EEO Statement
The University of Texas at Tyler is an Equal Employment Opportunity Employer.