Administrative Assistant I

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

JOB SUMMARY

The Administrative Assistant I provides administrative support to faculty and students in assigned academic programs and departments at Saint Louis University's College of Arts and Sciences . This position is responsible for representing the University by communicating with internal and external constituents, planning events, initiating purchases, coordinating travel arrangements, and maintaining departmental records.

PRIMARY JOB RESPONSIBILITIES

• Coordinates and performs administrative services; makes arrangements for events and meetings; corresponds with internal and external constituents; distributes mail; makes travel arrangements; screens telephone calls; managing filing systems; maintains department records and assists with preparing administrative reports

• Provides administrative support for the day-to-day operations of assigned area(s); prepares purchase requisitions and procurement card purchases; coordinates and monitors maintenance services; submits requests to recruit, hire, pay, and terminate adjunct faculty, graduate assistants, student workers, and volunteers for all departments and programs in the assigned portfolio; serves as liaison between departments, faculty, and staff

• Provides student administrative support, including but not limited to maintaining course schedules and student records

• Answers and returns telephone calls and e-mails regarding questions and concerns of department/programs; communicates policies and procedures; responds to questions and resolves issues of general complexity

• Handles or assists with confidential issues or sensitive records; provides technical support

• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative procedures and research techniques

• Knowledge of the functions of the school division and its operating procedures

• Strong analytical and organizational skills, good judgment, and initiative

• Ability to evaluate information, perform analysis and prepare written and oral recommendations

• Ability to develop and maintain effective working relationships

• Ability to coordinate multiple priorities

• Ability to operate a computer and use appropriate software applications and peripheral office equipment

• Ability to easily communicate departmental procedures and policies

• Ability to answer moderately complex questions

• Ability to share information in a clear and concise manner and tailor the communication to the audience

MINIMUM QUALIFICATIONS

• High school diploma

• One or more years of administrative experience

PREFERRED QUALIFICATIONS

• Associate’s degree

Applicants must include:

1) a cover letter; 2) a resume/curriculum vitae;

You can upload these items on the third page, "My experience" of the application.

Full-Time Benefits

Saint Louis University offers a robust benefits package, such as tuition remission benefits for full-time employees and their dependents, comprehensive health coverage, generous retirement plans, and paid time off. Additionally, employees enjoy an inclusive community, wellness programs, and various discounts, all reflecting the university’s commitment to their well-being and success.

In-person Work Expectations

This position will require the individual to work in the office at Adorjan Hall on Saint Louis University's campus.

Function

Administrative Support/ Cross-functional Family

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.