Administrative Assistant - Grant

University of South Carolina, United States

Updated: about 14 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: ;

Posting Summary


Logo
Posting Number RTF00031PO26
USC Market Title Administrative Assistant
Link to USC Market Title https://uscjobs.sc.edu/titles/156179
Business Title (Internal Title) Administrative Assistant - Grant
Campus Upstate
Work County Spartanburg
College/Division USC Upstate College/Division Level
Department UPS History, Political Science, Philosophy & American Studies
Anticipated Hiring Range $36,608; Salary commensurate with education and experience.
Location of Vacancy USC Upstate, Spartanburg, SC
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Monday – Friday; 8:30am – 5pm; Some evenings and weekends as needed are required.
Type of Staff Position Staff Research Grant (SRGP)
Basis 12 months
Job Search Category Administrative


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.


Benefits for Research Grant or Time-Limited Positions Are Indicated Below

The University of South Carolina (UofSC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about UofSC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.


South Carolina Retirement Yes
State Insurance Programs Yes
Annual Leave Yes
Sick Leave Yes


Position Description


Advertised Job Summary
Administrative Assistant – Grant
University of South Carolina Upstate
RTF00031PO26
Spartanburg, SC
The administrative assistant for The Beatty Center coordinates the daily and recurring operations of the CHAMPS Beatty Center, a new medical legal partnership housed at USC Upstate.
Job Related Minimum Required Education and Experience
Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Experience working in social work, legal, healthcare, or higher education environments is desirable.
Knowledge/Skills/Abilities
  • Effective organization and time-management skills, and the ability to meet deadlines.
  • Working knowledge of Microsoft Word, Outlook, and Excel, as well as general office equipment, is required.
  • Basic social media knowledge, skills, and knowledge.
  • Ability to handle confidential information and sensitive situations appropriately.
  • Able to coordinate event aspects for trainings– catering, room setup, and communication.


Job Duties


Job Duty
Coordinate logistical aspects of trainings for medical professionals and internships by maintaining event calendars, scheduling rooms, preparing materials, and assisting with catering arrangements in accordance with established procedures. Attend center meetings and assist with planning, scheduling, and executing center events as directed. Provide day-to-day administrative guidance to interns and student participants regarding schedules and required documentation.
Essential Function Yes
Percentage of Time 50
Job Duty
Perform administrative duties for the Director, The Beatty Center, including reception, answering telephone calls, disseminating information, handling mail, and managing office supplies. Maintain calendars and provide routine administrative assistance to support Center operations.
Essential Function Yes
Percentage of Time 20
Job Duty
Assist with marketing efforts and maintain webpage and social media content by posting updates and materials as directed in accordance with established communication guidelines.
Essential Function Yes
Percentage of Time 5
Job Duty
Process payment requests, purchase orders, expense reports, deposits, and travel reimbursements for faculty, staff, and students, ensuring adherence to state and university policies and procedures. Coordinate vendor registration and maintain accounts for new and existing suppliers. Coordinate routine Center purchases, such as office supplies and marketing materials, using the appropriate university processes.
Essential Function Yes
Percentage of Time 10
Job Duty
Assist in monitoring institutional and grant budgets on a monthly basis by maintaining tracking spreadsheets, reconciling posting discrepancies, and preparing routine reports for review by Center leadership.
Essential Function Yes
Percentage of Time 5
Job Duty
Assist with hiring processes, onboarding documentation, scheduling, and time tracking for student employees, graduate students, and interns. Provide day-to-day administrative support and guidance in accordance with established Center procedures.
Essential Function Yes
Percentage of Time 5
Job Duty
Other duties as assigned by the director.
Essential Function Yes
Percentage of Time 5


Position Attributes


Hazardous weather category Non-Essential
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. No


Posting Detail Information


Number of Vacancies 1
Desired Start Date 04/01/2026
Position End Date 12/31/2029
Job Open Date 02/20/2026
Job Close Date
Open Until Filled Yes
Special Instructions to Applicant
The application must be completed including all current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
USC Upstate offers a valuable benefits package including but not limited to:
  • Health and Life Insurance
  • Retirement Programs
  • Paid Tuition Program
  • Dependent Scholarships
  • Employee Assistance Program (EAP)
  • Annual Leave
  • Sick Leave
  • 13 Paid Holidays (including an extended December holiday)
  • Professional Development Opportunities
Quicklink for Posting https://uscjobs.sc.edu/postings/202431
EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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