Administrative Assistant, Department of Music

Purdue’s Rueff School of Design, Art, and Performance seeks an Administrative Assistant to join their Department of Music. This role is an integral part of the team and will provide essential administrative, clerical, organizational and operational support for faculty and staff, lecturers, undergraduate students, and other external and internal constituents. Responsibilities will include a variety of administrative tasks including maintaining calendars, scheduling meetings and events, creating flyers and promotional materials, student record management, financial documentation, communication coordination, and logistical support for program events, workshops, and travel.

This position offers a chance to make a meaningful impact at a prestigious institution known for innovation and research excellence. Join our community of lifelong learners and contribute your skills to this critical program. At Purdue, you'll find unrivaled pride and unlimited potential as we persistently pursue the next giant leap together. Take the next step in your career journey - apply now to help build a better world at Purdue University.

Responsibilities Include:

• Serve as the first point of contact to the Department of Music, including providing administrative support to the Department Chair and Music faculty.
• Create preliminary semester course, space, and teaching schedule from compiled information from Chair and program coordinators, paying particular attention to details in order to avoid conflicts.
• Maintain accounting and spending records.
• Prepare course materials for faculty.
• Each semester, coordinate textbook information, prepare door cards/signage for studios and lab space, as well as gather syllabi, course evaluation and final exam information.
• Schedule and administer placement exams for Music courses.
• Oversee scheduling, maintenance and upkeep of studio and practice spaces as well as equipment.

What We’re Looking For:

Required:

Education and Experience:

• High School Diploma/GED.
• Two years of experience in a clerical or administrative support role.

Skills Needed:

• Ability to adapt to new and changing technology and software.
• Motivated with the ability to take initiative, assume responsibility, and handle confidential information with discretion.
• Excellent customer service, verbal, and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Typing, drafting, filing, data entry, proofreading and editing skills.
• Ability to identify routine problems and implement or recommend solutions.

What’s helpful:

• University experience.

Additional Information:

• Purdue’s benefits summary https://www.purdue.edu/hr/Benefits/
• Purdue will not sponsor employment authorization for this position 
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible For Overtime)
• Retirement Eligibility:  Defined Contribution Waiting Period

Purdue University is an EO/EA University