Admin Assistant Pool/UNMTemps

Applying for this position will place you in a general temporary admin pool of candidates with UNMTemps Services for available positions in departments and campuses throughout the University. Qualified applicants may be placed into temporary administrative assistant assignments as positions become vacant; when regular employees are absent; during peak work periods; and for special events. Assignments vary from a few days to several months not to exceed 12 months on an as-needed basis. This pool is looking for the following levels of administrative assistants:

Admin Assistant 1 : Performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. May perform duties involving simple mathematical calculations. 

Admin Assistant 2 : Performs a variety of administrative and staff support duties for a specified unit/department, which require a range of skills and a knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative problems and inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents. 

Admin Assistant 3 : Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department.

• Experience with performing accounting procedures with attention to detail.
• Familiarity with supplies, equipment, and services procurement processes.
• Strong verbal and written communication skills
• Skilled in managing calendars and scheduling appointments efficiently.
• Ability to understand and follow detailed procedures accurately.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Proficient in word processing, data entry, and related software applications.
• Experience using standard office equipment effectively.
• Capable of creating, composing, and editing written materials with clarity and precision.
• Strong organizational and coordination skills for handling multiple tasks.

This position may require the candidate to successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html

Benefits eligibility will depend on the position for which a candidate is hired. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits Eligibility at a Glance  grid and the Benefits home page for more information. Please note that temporary employees are not eligible for leave benefits.

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please provide a cover letter, resume, and contact information for three (3) professional references.

In your cover letter, please address your interest in administrative work, your relevant experience, and your availability (e.g., part-time or full-time availability).

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.