Accounting Assistant I

Rutgers University, United States

Updated: about 1 month ago
Deadline: ;

Position Details


Position Information


Recruitment/Posting Title Accounting Assistant I
Job Category URA-AFT Administrative
Department Jane Voorhees Zimmerli Art Mus
Overview
The NB Chancellor’s Business and Admin Services department reports to the Vice Chancellor for Finance of the New Brunswick Campus. The department provides business operations support to multiple departments reporting to the New Brunswick Chancellor as well as direct business support to the Office of the New Brunswick Chancellor.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Accounting Assistant I for Zimmerli Art Museum. This position reports to the Business Manager Spvr III of the Zimmerli Art Museum.
Among the key duties of the position are the following:
  • Provides direct business, accounting, and administrative support to the Zimmerli Art Museum, Douglass Residential College and the New Brunswick Chancellor’s Business Office.
  • Provides back-up support to other units reporting to the New Brunswick Chancellor as needed.
  • Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP) and application of concepts, theories, principles, practices, terminology, and applied basis of accounting.
  • Handles approval of requisitions in the University’s procurement system, preparation of requisitions in the University’s procurement system, monthly reconciliation of invoices and payments, and new supplier requests.
  • Processes journal entries, reviews expense reports for compliance with the University’s travel and business expense policy, and prepares access forms for University procurement, human resources, and financial systems.
  • Handles Human Resources transactions which includes commitment accounting transactions, and payroll time sheet entry.
  • Presents a high level of discretion, patience, and professionalism in the performance of his/her job responsibilities.
  • Provides very precise, conscientious attention to details and the ability to multi-task.
FLSA Nonexempt
Grade 04
Salary Details
Minimum Salary 59893.480
Mid Range Salary 73909.480
Maximum Salary 87925.480
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
  • Medical, prescription drug, and dental coverage
  • Paid vacation, holidays, and various leave programs
  • Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
  • Employee and dependent educational benefits (when applicable)
  • Life insurance coverage
  • Employee discount programs
Position Status Full Time
Working Hours
Standard Hours 37.50
Daily Work Shift
Work Arrangement
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of GAAP, bookkeeping, accounting, office administration, work organization, coordination.
  • At least two (2) years of relevant experience in an business, accounting, or administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent oral and written communication skills.
  • Competency with Microsoft Office Suite.
Preferred Qualifications
  • Advanced Excel and PowerPoint skills.
  • Knowledge of Marketplace procurement, Oracle Cloud Financials, and/or PeopleSoft Human Capital Management system.
Equipment Utilized
  • Standard office equipment.
Physical Demands and Work Environment
  • Standard office environment.
  • May be required to move small boxes or files of less than 20 pounds.
Special Conditions

Posting Details


Posting Number 26ST0143
Posting Open Date 02/04/2026
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.



Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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