Program Assistant I, Faculty of Law

Application Restrictions
Open to both Internal and external
Job Type
Support Staff (CUPE)
Posting In effect from
25/3/2026
Closing Application Date
10/4/2026
Closing date for internal CUPE applicants
10/4/2026

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized.  Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants. 

Full/Part Time
Full Time
Support Type
Ongoing
Anticipated Start Date
27/4/2026
Position End Date (If Applicable)
The Hours of work are subject to change depending upon departmental requirements
Schedule
The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm (subject to change depending upon departmental requirements)
Schedule Description
DUTIES

Provides a wide range of administrative support, including receptionist services, for the Faculty of Law.

MAJOR DUTIES & RESPONSIBILITIES

Provides administrative support by organizing and coordinating workflow and determining priorities in order to meet the needs and requirements of assigned area; resolves day-to-day problems, handles sensitive material.

Performs secretarial duties which include word processing a variety of documents such as correspondence, financial forms and reconciliation, mail merges, and spreadsheets, including taking of minutes. 

Provides receptionist services and handles all program-related inquiries, including welcoming guests and troubleshooting concerns as they arise, in a timely manner. Collects, sorts, distributes and may open mail for designated department.

Sets up and maintains all filing systems, records, and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.

Liaises with internal and external contacts regarding program requirements.

Provides administrative support to faculty members, sessional instructors and the administrative team by coordinating logistics such as keys, parking, and workspace needs. 

Supports the department by submitting Archibus requests and website updates, exam support, and assisting with event coordination, 

Prepares and maintains mail-outs on behalf of the faculty 

Arranges meetings, catering, travel arrangements, locate and assemble background information, books physical facilities and equipment for meetings, and will assist in arranging events. 

REPORTS TO
Academic and Administrative Coordinator, Faculty of Law

QUALIFICATIONS

EDUCATION:

• Grade 12, plus six months post-secondary courses including all Microsoft Office programs or equivalent

EXPERIENCE:

• Three (3) years’ related experience, including:
  • one (1) year experience with electronic data entry and word processing and use of Microsoft Office programs 
  • one (1) year of relevant legal experience working tactfully with members of the legal community or working knowledge of legal processes gained through professional experience

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform electronic word processing at 60 wpm and data entry
• The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
• The proven ability to effectively use Excel, PowerPoint and other Microsoft programs
• Ability to communicate effectively both verbally and in writing, often required to guide and manage crowd flow
• Ability to deal courteously and tactfully with students, staff and members of the general public, including members of the legal community
• Ability to manage student files, records and maintain student confidentiality
• Ability to prioritize and coordinate workload during peak or high volume periods to maintain continuous service coverage
• Demonstrates strong social and interpersonal skills while maintaining a high level of professionalism, ensuring all visitors, callers, and staff feel welcomed and respected

WORKING CONDITIONS

• Sitting at a desk and computer for periods 
• General office conditions 
• Lifting supplies exceeding 10 kg 
• Dealing with challenging or difficult personalities
   

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.
Pay Band
$27.90 - $31.00 ( CUPE Grade 06 (90% - 100%) )
Salary rate
Location
Kamloops, BC CA (Primary)
# of Hires Needed
1
Organizational Unit
Thompson Rivers University -> Faculty of Law -> Faculty of Law
Diversity and Inclusion Commitment:
Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.