Planning & Operations Administrative Officer

• ​​Full-time​, ​Continuing position​  

• Salary Level HEW 5 + 17% Superannuation 

• Based at the ​Melbourne CBD​ campus, ​but may be required to work and/or be based at other campuses of the University​ 

RMIT University is a global leader in technology, design and enterprise—and we’re looking for a motivated and organised  Planning & Operations Administrative Officer  to join our School of Architecture and Urban Design.   
 
If you excel at keeping things running smoothly, enjoy supporting others, and thrive in a collaborative environment, this is a fantastic opportunity to contribute to a world leading design school.  

About the role 

In this service-oriented role, you will provide reliable administrative, logistical and operational support that keeps the School functioning at its best. From coordinating meetings and events, to maintaining records and systems, to supporting procurement and travel processes, your work will help ensure an efficient, responsive and inclusive environment for staff, students and visitors. 
 

This role is perfect for someone who enjoys variety, is proactive, detail focused and brings strong communication and organisational skills to their daily work. 

To be successful in this position, you will have:   

• Demonstrated experience providing dependable administrative and operational support across routine, well-defined tasks, with strong organisational skills, attention to detail and the ability to manage competing priorities. 

•  Strong communication and interpersonal skills with the ability to communicate clearly, build positive working relationships, and engage authentically and inclusively with colleagues, students and stakeholders.  

• Understanding of stakeholder needs and operational environments, displaying an awareness of the work context, stakeholder expectations, and organisational priorities, with the ability to apply established procedures accurately and consistently. (Know)  

• Demonstrated ability to follow established administrative, financial and operational processes, applying University and other relevant policies and procedures accurately. Able to recognise issues outside standard practice and escalate appropriately, ensuring consistent and compliant outcomes. 

• Competence in using office systems, data entry tools, finance/procurement platforms, shared drives and content management systems, with a commitment to maintaining data accuracy.  

• Demonstrated ability to produce clear, accurate and well structured written materials tailored to different audiences, with strong attention to detail and inclusive communication. Able to draw on understanding of processes and stakeholder needs to prepare effective documents and consistently deliver high quality outputs within required timeframes. 

A qualification in Business and experience in communications is highly desirable.  

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. 

About the ​College​ 

RMIT’s College of Design & Social Context brings together creative and practical study in the fields of design, technology and society. Comprised of nine schools, the College encompasses a wide variety of disciplines of the built environment, education, media & communication, global & social studies and across all fields of art and design.  

RMIT's School of Architecture and Urban Design is an acknowledged world leader in architecture, interior design, landscape architecture and urban design education. The School focusses on ideas-led, venturous design exploration that aspires to contribute to the future of our disciplines and an increasingly complex world. 

The school is primarily focused on design with an international reputation for design excellence. We focus on research through design practice which is at the centre of our activities. As a multidisciplinary design school, the School of Architecture and Urban Design understands design practice as an agent of change. We engage in design through the lens of venturous practice, social change, and emergent technologies. We are industry-engaged, practice-led and through project-based learning, create readiness for work and best practice industry engagement. Our School aims to address compelling, contemporary issues including climate change, globalisation, and rapid urbanisation, in ways that help drive change through design.  

RMIT is ranked #1 in Australia and #151 in the world for Architecture / Built Environment (2026 QS Rankings). Placing the School of Architecture & Urban Design in the top echelon of the world’s leading Architecture and Built Environment schools.  

The School is leading the establishment of international excellence in research which is aligned to and working with RMIT’s global network of partnerships, industries and cities, another of the University’s key strategic aims. It is recognized as the world leader in Design Practice Research with distinguished practitioner PhD cohorts geographically clustered around activities in Melbourne, Barcelona and Ho Chi Minh City.  

For more information see https://www.rmit.edu.au/about/schools-colleges/architecture-and-urban-design   

To Apply  

Please submit your CV and covering letter addressing ​your suitability​ for this position by clicking on the ‘Apply’ link at the top of this page.  

For further information about this position, please see the Position Description hyperlinked below or contact Mykayla via Mykayla.mccartin@rmit.edu.au   

Please do not submit your application via email.  

Position Description - Planning & Operations Administrative Officer

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page.  

#Li-Hybrid 

Applications Close:
14 Apr 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.  

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.  All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence .  Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.