Unit Admin Specialist

Rutgers University, United States

Updated: about 16 hours ago
Location: New Brunswick, NEW JERSEY
Deadline: 13 Jul 2025

Position Details
Position Information


Recruitment/Posting Title Unit Admin Specialist
Posting Number 25TM0133
Department Sch of Law-Nwk, Dean's Office
Overview
Posting Summary
Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Unit Admin Specialist.
This position is responsible for and not limited to the following:
  • Provides short term administrative support to the Rutgers Law School in our Newark location under the discretion of the Business Service Team.
  • Reports to the Sr. Department Administrator providing a wide range of administrative support to the Law School Community’s Newark location.
  • Provides regular administrative support to the Business Services Team. This support will include providing back up support to various departments within the school particularly during peak periods and in the absence of key personnel.
  • Occasionally requires some evenings and weekends.
Position Status Part Time
Hours Per Week 20 hours/week
Daily Work Shift Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA Nonexempt
Position Salary $15.49/hr - $25.00/hr
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications


Minimum Education and Experience
  • Requires a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.
  • Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications
  • Previous office experience in an educational setting.
Required Knowledge, Skills, and Abilities
  • Experience in an administrative position
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
Equipment Utilized
Physical Demands and Work Environment
  • May include evenings and weekends
Special Conditions

Posting Details


Posting Open Date 04/14/2025
Posting Close Date 07/13/2025
Open Until Filled No
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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