Psychiatry Department Chair Executive Assistant (on-site)

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of passion and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons we’ve achieved our six-consecutive Magnet designation for nursing excellence. From working with a team of premier healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others. Join us, and discover why we are #1 in California and nine years in a row on the "Best Hospitals" Honor Roll.

What Will You Be Doing In This Role?

Provides administrative support to executive level and coordinates the administrative activities of the office. Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Maintains supervisor's calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required. Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.

Principal Responsibilities:

• Screens and prioritizes calls and appointments, routes inquiries to other levels of the organization as appropriate. Maintains supervisor’s calendar, schedules appointments and meetings, makes travel arrangements. Arranges meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided
• Types from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Takes and transcribes minutes of meetings. Composes more routine business correspondence for supervisor signature independently or with minimal direction. Ensures that spelling, punctuation and grammar are correct.
• Establishes office filing system and database records for office. Prepares periodic, recurring reports from database. Creates special reports and new file and database systems on own initiative as required. Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports
• Reviews various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator. Notes variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary.
• Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverables.
• Reviews ‘UKG’ the departmental employee time keeping system per pay period and signs off appropriately.

Education:
High School Diploma/GED, (Minimum)
Assoc. Degree/College Diploma, 2 years College degree in Business, Accounting, Computer Operations & Applications (Preferred)

Work Experience:
4 years Progressive responsibility in office administration with a background of customer service (Minimum)

: 9165

: Psychiatry Department Chair Executive Assistant (on-site)

: Psychiatry Department Chair

: Cedars-Sinai Medical Center

: Administrative

: Administrative

: NONEXEMPT

: Day

: 8 hour

: $36.31 - $56.28

Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through April each year) as a condition of employment, and annually thereafter as a condition of continued employment, subject to medical exemption or religious accommodation. For the same reason, you may also be required to receive other vaccines as a condition of employment. Cedars-Sinai reserves the right to make modifications to its required list of vaccines as required by law and/or policy. Cedars-Sinai’s AA Policy Statement (PDF) (opens in new window)