MIME Office Assistant

Oregon State University, United States

Updated: about 7 hours ago
Location: Corvallis, OREGON
Deadline: 11 May 2025

Position Details
Position Information


Job Title MIME Office Assistant
Appointment Type Student Employee
Job Location Corvallis
Position Appointment Percent 100
Appointment Basis 12
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Remote or Hybrid option?
Min Hourly Rate $14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)
Max Hourly Rate $17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)
Position Summary
This recruitment will be used to fill one (1) part-time (a maximum of 24 hours per week) MIME Office Assistant position for the School of Mechanical, Industrial, and Manufacturing Engineering at Oregon State University (OSU).
The School of Mechanical, Industrial, and Manufacturing Engineering (MIME) is hiring for a Student Office Support position. This is a work-study funded position. Full time is considered to be 20 hours per week. Hours are negotiable to accommodate student schedule, within reason. Reappointment is at the discretion of the Supervisor.
Position Duties
This position provides office support in a busy, high-volume student population workplace. Person will be responsible for scanning, organizing, and categorizing confidential student information; scheduling appointments for and taking senior class pictures; data entry of significant quantities of materials; as well as other duties as assigned. Persons in this position are expected to have skills in Microsoft Office Suite; Excel; Photoshop experience is a plus, but is not necessary; and the ability to work in a fast paced office setting.
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable minimal enrollment standard
    • High School student: Regularly enrolled in a high school or participating in a home-schooling program
    • Undergraduate and post-baccalaureate student: 6 credit hours per term
    • Undergraduate international student: 12 credit hours per term*
    • Graduate student officially admitted to Graduate School: 5 credit hours per term
    • Graduate international student officially admitted to Graduate School: 9 credit hours per term*


*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
30% General office duties, organizing, and replenishing office supplies
30% Receiving, securing, labeling, and cataloging mail and packages delivered to office; informing all recipients via email of their mail/packages
20% Scanning and categorizing confidential and time sensitive materials
10% Assist front reception desk answering questions either over the phone or in person for a high-volume school
5% Assisting in MIME events
5% Ensure office is well-ordered and tidy
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years. 
Preferred (Special) Qualifications
Working Conditions / Work Schedule

Posting Detail Information


Posting Number P12025SE
Number of Vacancies 1
Anticipated Appointment Begin Date 06/02/2025
Anticipated Appointment End Date
Posting Date 04/21/2025
Full Consideration Date 05/11/2025
Closing Date 05/11/2025
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
● A Resume
● A Cover Letter
For additional information please contact: Rex Bamba at rex.bamba@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval

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