Human Resource Associate - Illinois Human Resources

Take charge as the campus lead and subject matter expert for the I-9 Tracker application and related employment authorization processes. In this dynamic role, you will ensure compliance with federal regulations by overseeing I-9 and E-Verify operations, providing essential training and guidance to HR personnel, and collaborating with both internal and external stakeholders on critical employment authorization and immigration matters.

Your expertise will be pivotal in supporting audit resolution, managing system security access, and driving university-wide HR initiatives. By promoting consistent and accurate employment eligibility verification across campus, you will play a key role in shaping the future of our HR operations.

• I-9 Tracking Application Leadership and Expertise

  • Subject matter expert and campus lead for I-9 Tracker application, and associated components.
  • Ensure Tracker system functionality, document system issues, and communicate resolutions to campus Tracker issues.
  • Complete I-9 Reciprocal Processing on behalf of other employers via CUPA-HR Consortium.
  • Review Tracker security requests, assessing if level of security and worksite access requested are accurate and appropriate, and continue processing approval accordingly.
  • Lead biannual I-9 and E-Verify trainings, and update presentation materials in conjunction with Tracker and USCIS updates.
  • Maintain organization of shared inbox.

• I-9 and E-verify Compliance and Audit Maintenance

  • Maintain and review I-9 and E-Verify audit reports, provide timely resolution with unit HR contacts for noncompliance issues, and provide noncompliance reports to unit and college HR leadership.
  • Manage all components of E-Verify, striving to ensure compliance with federal requirements.
  • Examine E-Verify Tentative Nonconfirmation cases and provide feedback to I-9 managers when clerical errors are discovered.
  • Investigate and resolve E-Verify Tentative Nonconfirmation and Final Nonconfirmation cases, communicating directly with employees, and meeting with employees as necessary.
  • Photo-match E-Verify cases, and follow up with unit when additional documents are needed.

• Work Authorization and Immigration Documentation Management

  • Review and obtain appropriate signatures for I-983 Training Plans for STEM-OPT Extensions, and I-485 Supplement J forms, in consultation with ISSS, to ensure consistent information is input on forms.
  • Serve as liaison among ISSS, campus legal, and departments to assist in adherence with employee work authorization questions.
  • Aid unit and college HR contacts in understanding acceptable work authorization documents to complete I-9s, and appropriated Visa types to use in HRFE.
  • Receive weekly spreadsheet of work authorization shortenings from ISSS, and build and apply transactions in HRFE to reflect shortened work authorization.

• University and Campus Committee Participation and HR Consultation

  • Participate in university-wide and campuswide committees, representing the Urbana campus interest in University discussions of appointment-related topics and initiatives.
  • Serve as HR consultant to campus and university administration offices, such as University Payroll and Benefits, Office for Access and Equity, International Student Scholar Services, Provost Office, Ethics Office, Title IX, research and/or student affairs as they may intersect with human resource functions.

• Other duties as assigned.

• Organization and time management to address multiple priorities on a daily basis.
• Excellent communication (written and verbal)
• Excellent interpersonal skills to effectively present information and respond to requests for guidance and clarification.
• Ability to employ critical thinking, creativity, and ingenuity for effective and timely problem-solving.
• Ability to maintain professional relationships and to work effectively as a member of a team and/or leader.
• Strong attention to detail and high level of accuracy.

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/15/2025. The budgeted salary range for this position is $55,000 to $65,000. 

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Applications must be received by 6:00 pm (Central Time) on May 1, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Amanda S. Plotner (amandap@illinois.edu ). For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1030258
Job Category: Professional and Administrative
Apply at:https://jobs.illinois.edu