HR Appointment Specialist, CAS Administrative Operations

SUNY University at Buffalo, United States

Updated: 1 day ago
Location: Buffalo, NEW YORK
Job Type: FullTime
Deadline: ;

Posting Details
Position Information


Fiscal Year 2024-2025
Position Title HR Appointment Specialist, CAS Administrative Operations
Classification Title Senior Staff Assistant
Department CAS Administrative Operations
Posting Number P250090
Posting Link https://www.ubjobs.buffalo.edu/postings/56545
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL3

Posting Detail Information


Position Summary
The College of Arts and Sciences at the University at Buffalo is seeking Human Resources Appointment Specialist. In this position you will track, process, and manage appointment, reappointment, and general employee life cycle transaction management for faculty, staff, and student employees in accordance with college, university and SUNY policies and procedures. You will work collaboratively with a team of HR representatives and have an understanding of the financial implications of HR functions across three academic sectors (Arts and Humanities, Social Sciences, Natural Sciences and Mathematics) in the college.
In this role you will:
  • Onboard employees including verification of employment eligibility and ensure all transactions are processed in a timely, accurate, complete, and consistent manner.
  • Manage, process, and work collaboratively on the reappointment process for faculty appointments.
  • Process and monitor appointments for all funding sources (State, RF, and UBF) and appointment types which include: Faculty, Staff, Teaching/Graduate Assistants, Student Assistants, and Adjunct Instructors.
  • Review, track & process faculty academic leaves.
  • Manage the faculty award process for the College.
  • Troubleshoot and independently problem solve appointment and/or employment/payroll questions and issues as they arise providing excellent customer service to faculty, staff, and student employees.
  • Manage various data tracking systems, including Excel spreadsheets and college databases, ensuring data is up to date and generating reports as needed. Integrate data from University sources (SIRI) as needed to track data relevant to HR processing. Work closely with finance staff on data requests/issues.
  • Ensure compliance with applicable laws, union agreements, SUNY policy, and other university policies.


The College of Arts and Sciences is the largest interdisciplinary academic unit at the University at Buffalo. With 30 departments, 16 academic programs and 23 centers and institutes in the arts and humanities, natural sciences and mathematics and the social sciences, the College offers more academic options than any other unit on campus.

Learn more:
  • Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
  • Bachelors degree required preferably in business, human resources, or related field.
  • Two years of professional administrative experience, preferably in Human Resources and/or at an institution of higher education.
  • Excellent oral, written and interpersonal skills required.
  • Must be able to interact with a diverse constituency and work with minimal supervision.
  • Must be proficient with the MS Word and Excel.
  • Must be able to manage competing priorities and demonstrate a commitment to learning new skills as needed.
  • Must be able to maintain confidentiality and composure in highly sensitive and emotionally charged situations.
Preferred Qualifications
  • Master’s degree preferred
  • Experience working with personnel matters in a University setting preferred.
Physical Demands
Salary Range $55,200 - $60,000
Additional Salary Information
Job Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
All application materials should be submitted via UB Jobs. Application materials submitted directly to the posting contact will not be acknowledged and cannot be considered.
Additional Information
Is a background check required for this posting? Yes
Background Check Notification Employment in this position will be contingent on the university’s verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information


Contact's Name Nicole Hayden
Contact's Pronouns she/her/hers
Contact's Title HR Specialist
Contact's Email nhayden@buffalo.edu
Contact's Phone 716-645-0729

Posting Dates


Posted 04/08/2025
Deadline for Internal Applicants 04/22/2025
Deadline for External Applicants 05/07/2025
Date to be filled 05/22/2025

References


Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

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