Graduate Residence Coordinator - Arezzo, Italy (Summer 2025 through Summer 2026)

The Graduate Assistant (GA) in Arezzo reports to the Director of Student Affairs in Italy and to the Residential Life Coordinator of the Kathleen and Francis Rooney Family Residential Learning Center. It is a .5-time, one-year appointment, typically beginning in June or July and ending in the summer of the following year. GAs are typically second-year graduate students in the OU Higher Education/Student Affairs program or a similar degree field.

The GA has 15 scheduled hours per week between 9 a.m. to 7 p.m. An additional 5 hours/week will be set aside on a weekly basis for ‘afterhours’ programs and activities for students and to account for time spent handling incidents as they arise.

General Responsibilities:

• Build rapport and community with OUA students by making regular contact and support and encourage them to seek appropriate assistance services, such as tutoring, mental health counseling, time management or study skills training.
• Assist with the enforcement of OUA policies and procedures, including discipline policies.
• Chronicle OUA events, student activities and community outreach projects during the semester and summer programs by taking photos and videos that can be used on OUA social media platforms and for future presentations. 
• Maintain written communication via a Weekly Report to supervisors.
• Attend and actively participate in OUA staff meetings throughout the semester.

Responsibilities Related to Housing:

• Assist with room check-in and check-out processes.
• Evaluate and learn basic functions and aspects of the Rooney Family Center (RFC) and other OUA facilities and make appropriate recommendations and referrals for maintenance issues.
• Maintain a schedule of "on-call" hours for housing incidents or emergencies during evenings and weekends.
• File appropriate paperwork related to incidents involving OUA students or housing assignments.

Responsibilities Related to Orientation/Incoming Events:

• Provide assistance during student incoming and outgoing periods each semester and for summer programs.
• Organize and plan events during the semester and summer programs to acclimate students to the community.
• Participate in scheduled orientation sessions and mandatory student meetings throughout the semester and summer.

Responsibilities Related to Advising:

• Liaison with OUA staff in advising the Student Activities Council (SAC), the student-led organization at OUA, in programming events and outreach activities.
• Schedule and oversee SAC meetings.
• Work with OUA staff to prepare expenditure proposals.
• Propose initiatives and provide assistance to SAC committee members in planning events and activities.
• Ensure that SAC notices and communications flow between students and OUA staff.

Additional Information:

GAs receive the same payment and graduate school benefits as live-in Graduate Assistants in Housing & Residence Life. GAs are provided with a single bedroom with an en-suite bathroom and a separate sitting room. GAs have a meal plan that includes continental breakfast 5 days/week, dinner 4 days/week and lunch on Fridays. All meals are served in the RFC dining area and GAs are expected to eat their meals at the same time as semester students.  The meal plan in the summer is discussed during the appointment. Please note that room and board isn’t considered taxable income.

The roundtrip airline ticket purchased for the start and conclusion of this appointment is considered a moving expense and therefore it is a taxable income. Ground transportation to and from Arezzo is provided at the start and end of the appointment.

Required Attachments (No Self-Identifying Photos):

• Resume
• Cover Letter 
• Class Schedule (tentative class schedule will be accepted)

Required Education: Bachelor's degree. Must be current OU Graduate Student enrolled in the semester(s) worked.

• Must attach Spring, Summer, and/or Fall 2025 OU class schedule

Skills:

• Ability to work independently and as a member of the OUA team.
• Take initiative when performing tasks and be able to take on other duties as assigned.
• Must complete all duties thoroughly, professionally and in a timely manner.
• Consistent in maintaining contact with supervisors regarding incidents related to OUA students.
• Basic knowledge of Italian OR be willing to learn more Italian “on the job.” Therefore, GAs must attend (audit) the Italian language classes both semesters, outside of their scheduled office hours.

Advertised Physical Requirements:

• Regular pressure to meet productivity standards.
• Frequent exposure to pressure caused by deadlines and busy periods.
• Must not ever have had a felony conviction for abuse of any kind, theft, rape, sexual assault, distribution of drugs, or other similar conviction.
• Perseverance, both physically and mentally, for fast-paced and demanding responsibilities required.
• Frequent and repetitive arm and wrist movement.
• As essential personnel you may be required to work during emergency University closings.  Nights and weekends may apply.

 Department Preferences:

• Second-year graduate students in the OU Higher Education/Student Affairs program or a similar degree field.
• Previous Graduate Assistant experience in Student Affairs or Housing.
• Previous experience studying or working abroad.

Supervision: This position has no supervisory responsibilities.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

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