Executive Recruitment Coordinator

Oregon State University, United States

Updated: 1 day ago
Location: Corvallis, OREGON
Deadline: 21 May 2025

Position Details
Position Information


Department Univ Human Resources Central (XHR)
Position Title HR Strategic Partner
Job Title Executive Recruitment Coordinator
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option? Yes
Job Summary
University Human Resources is seeking a an Executive Recruitment Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position.
The Executive Recruitment Coordinator is responsible for managing high profile executive searches across OSU as well as contributing to the overall UHR Recruitment Team’s efforts in supporting the university at large. This position will focus on delivering efficient and effective outcomes in the areas of executive search management alongside the UHR Recruitment Team.
The Executive Recruitment Coordinator will establish objectives, tasks, and timelines, and facilitate teamwork as needed to:
  • Proactively analyze and develop OSU’s recruitment services to meet/exceed executive recruitment trends and best practices.
  • Participate in unit-wide (HR Operations) goals and initiatives with university-wide scope.


The Executive Recruitment Coordinator will report to the Executive Director of University Human Resources.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
45% - Administration
  • Facilitate intake meeting with hiring unit to gather information regarding scope of the role and the department/division’s environment/culture/strategic goals to ensure candidate suitability.
  • Establish a search project plan in collaboration with the Search Chair and hiring authority.
  • Support the hiring unit in stakeholder engagement planning including surveys or listening sessions.
  • Assist with leadership profile development.
  • Provide guidance in candidate screening matrix development.
  • Design of abbreviated search specific application process in Applicant Tracking System.
  • Complete initial screening of applicant pool for search committee.
  • Assist with interview question development.
  • Work with identified search support from hiring unit to ensure logistical planning efforts occur including calendar holds for committee meetings, document development, facility/space reservations, interview scheduling and candidate travel.
  • Provide professional consultation and timely updates to hiring authority and search advisory committee.
  • Assist with content for position posting on internal OSU executive search website.
  • Prepare communication templates, messages, and reports to outline progress and activity for hiring unit, search committee and applicants.
  • Support OSU system processes and procedures required to engage candidates from selection through onboarding.
  • Provide professional/advanced guidance on recruitment best practices to recruit active and passive candidates.
  • Provide reference checking assistance when requested by hiring units.
  • Collaborate with the Recruitment Services Supervisor and Classification and Compensation Consultant to provide HR approval of final candidate selection and offer letter support.
  • Collaborate with other HR units (e.g. Background Check Program, Benefits, and Work Life, HRIS, and Onboarding) in order to resolve issues and/or provide a holistic approach as needed to assist with initial candidate onboarding.
  • Communicate information about policies, procedures, practices, trends, etc., related to recruitment and selection in a manner that can be understood by diverse campus clientele, external stakeholders, and prospective and active candidates.
  • Professionally address a wide variety of University personnel while building and maintaining relationships with a to promote and market internal recruitment services.
  • Provide guidance to hiring officials and search committee members on recruitment and selection best practices, policies, and procedures.
  • Use sound judgment when dealing with unusual (non-routine) situations and involve others in the reporting structure, as necessary.
  • Propose changes to processes and best practices


40% CANDIDATE ENGAGEMENT
  • Develop a deep sourcing list in collaboration with search committee members considering traditional and unconventional candidate career paths. Utilize comparator and aspirational peer contacts in this process.
  • Attend meetings with professional organizations to develop professional connections that will benefit the university.
  • Proactively develop and nurture relationships with qualified candidates to encourage their application for positions at OSU.
  • Receive documents from candidates and answer questions related to the search process.
  • Communicate with candidates throughout the search regarding questions and concerns. Assist with connecting candidates to the right individuals for strategic conversations.
  • Build and maintain relationships with potential candidates for future openings at the university and sources for referrals/nominations.
  • Utilize search practices that attract high quality candidates across a diverse spectrum of backgrounds and experiences.
  • Research and offer professional advice on recruitment strategies in specific fields and industries.
  • Ensure posting of positions on relevant technology and social media platforms.

10% RESOURCE DEVELOPMENT
  • Develop resources to support UHR and hiring units in facilitating a robust executive recruitment process and a positive candidate experience.
  • Collaborate across UHR functions to improve processes and candidate touchpoints.
  • Develop and produce marketing materials and branded search documents to enhance company visibility and support promotional efforts
  • Develop and continuously improve the executive recruitment function to attract and retain top-tier leadership talent, ensuring alignment with organizational goals and foster a robust pipeline of qualified candidates

5% OTHER DUTIES:
  • Completes other duties as assigned by Recruitment Services Manager and the Executive Director of University Human Resources.
What You Will Need
  • A bachelor’s degree or an equivalent combination of education and experience; at least 7 years of experience from which comparable knowledge and skills can be acquired is necessary.
  • Human Resources knowledge and experience.
  • Accurate, transparent, and detailed task-management skills.
  • Highly detail oriented with exceptional organizational and time management skills
  • Proven success delivering innovating sourcing and recruiting strategies for national leadership searches, preferably for complex organizations.
  • Exceptional communication capabilities.
  • Highly collaborative working style with strong relationship management skills.
  • Ability to understand complex concepts quickly and communicate them efficiently.
  • User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint.
  • User-level experience with an Applicant Tracking System, a Client Management System and HRIS systems.


This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
  • Master’s degree in human resources related field.
  • Higher education recruiting experience.
  • Experience with multi-project management in healthcare, higher education, and/or large non-profit organizations.
  • Experience with Workday.
  • Experience with marketing and branding.
  • Possess SHRM or HRCI certification.
Working Conditions / Work Schedule
This position may work across the university with hiring units. The possibility of remote work once a week will be considered based on business needs. Normal business operation hours are Monday-Friday, 8:00 am to 5:00 pm, however, this is an exempt position that may require work outside of these hours including evening and weekend work.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $110,000 - $135,000
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/167482

Posting Detail Information


Posting Number P09019UF
Number of Vacancies 1
Anticipated Appointment Begin Date 06/16/2025
Anticipated Appointment End Date
Posting Date 04/23/2025
Full Consideration Date
Closing Date 05/21/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Bonny Ray at bonny.ray@oregonstate.edu or 541-737-2806
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .

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