Business Services Coordinator

North Carolina State University, United States

Updated: 2 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG194442SP
Internal Recruitment No
Working Title Business Services Coordinator
Anticipated Hiring Range $50,000 - $55,000
Work Schedule Monday - Friday, Flexible work arrangements may be available, including virtual/hybrid work locations.
Job Location Raleigh, NC
Department College of Sciences - Dean
About the Department
The College Office of Finance and Business Management (OFBM) is responsible for delivering and supporting the full complement of business and financial services to the College of Sciences. The unit is also responsible for long-range financial planning and the strategic direction of the fiscal operations of the College. The College has six departments as well as several centers and institutes, including units that perform significant outreach activities. Please visit our Sciences Strategic Plan and Sciences Culture Charter to learn more about the College of Sciences.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Essential Job Duties
As the Business Services Coordinator in the College of Sciences’ Office of Finance and Business Management (OFBM), you’ll work closely with the Assistant Dean and other staff to support financial transaction initiation and approval, reporting, and budget management, ensuring accuracy and efficiency in day-to-day financial operations.
Key Responsibilities:
  • Manage financial activity, budgets, and reporting for the College, including Dean’s Office units.
  • Oversee and reconcile the Dean’s spending budgets across State Appropriations, Foundation Funds, and Gifts/Endowments.
  • Serve as the primary backup for the Accountant in the College’s Advancement Office.
  • Process and approve financial transactions, including requisitions, vouchers, and P-Card reconciliations.
  • Provide backup support for financial transactions in academic departments during vacancies.
  • Ensure compliance with university policies, regulations, and financial best practices.
  • Assist in submitting additional compensation requests, particularly summer salary for faculty members.
  • Collaborate with key stakeholders, including the Dean’s Office and Advancement Office, to maintain financial efficiency.
  • Provide administrative support to the Assistant Dean and unit which includes maintaining OFBM’s website and content, ordering supplies, and planning training sessions


If you have experience in financial management, are looking for a role with a variety of responsibilities, and an opportunity to learn about and support multiple College functions, we welcome your application!
You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition (https://news.hr.ncsu.edu/you-belong-here/ ) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities

Qualifications


Minimum Experience/Education
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Proven ability to enforce policies consistently and effectively within financial and administrative operations.
  • Commitment to implementing best practices in business operations, demonstrated through process improvements or compliance adherence.
  • Ability to manage budgets using established tools, process and monitor financial transactions, reconcile accounts, audit financial records, and maintain account structures.
  • Strong attention to detail, with the ability to prioritize tasks, meet deadlines, and handle confidential information with accuracy and discretion.
  • Ability to work independently with minimal supervision while maintaining a high level of accuracy in financial and administrative tasks.
  • Demonstrated analytical and organizational skills, including experience managing multiple tasks or projects simultaneously.
  • Strong decision-making and problem-solving skills, with experience identifying and resolving routine issues using established guidelines.
  • Effective oral, written, and interpersonal communication skills, with the ability to convey financial information clearly and concisely.
  • Ability to draft communications for non-routine financial matters and collaborate with team members to finalize messaging.
  • Experience working collaboratively in a team environment, taking initiative, and independently managing projects requiring introductory or routine financial knowledge.
  • Proficiency in Google Workspace applications, ERP financial and human resource systems, and a willingness to learn new budget and financial management tools adopted by the office.
Preferred Qualifications
  • Experience interpreting and applying federal, state, and university policies, procedures, and regulations, with a willingness to stay updated on changes.
Required License or Certification
n/a
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 01/30/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 02/05/2025
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references.

Position Details


Position Number 00111291
Position Type SHRA
Position Classification Band Title Business Services Coordinator
Position Classification Band Level Journey
Position Classification Salary Range $ 34,280 - $ 63,478
Salary Grade Equivalency GN07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 170101 - College of Sciences - Dean
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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