Business Assistant I

Rutgers University, United States

Updated: about 9 hours ago
Location: New Brunswick, NEW JERSEY
Deadline: ;

Position Details


Position Information


Recruitment/Posting Title Business Assistant I
Job Category URA-AFT Administrative
Department SAS - Anthropology
Overview
The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni.
SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Business Assistant I for the Anthropology department within the School of Arts and Sciences. The Business Assistant I reports to the Senior Department Administrator SPVR and supports the financial, budgetary, and fiscal management responsibilities of the SAS Department of Anthropology and all affiliated centers and programs.
Among the key duties of this position are the following:
  • Works with the Senior Department Administrator to develop and manage budgets.
  • Prepares financial documents, reconciles both sponsored and departmental accounts, and generates financial reports. Handles procurement transactions and tracks expenditures, ensuring appropriate projects and accounts are charged.
  • Arranges all travel and logistics for faculty and visitors and assists with reimbursements. Assists faculty and students with grant proposals, funding issues, and navigating financial resources for students.
  • Manages the department calendar, coordinates space management, and participates in special projects.
  • Maintains a strong working knowledge of current of accounting principles and university policies.
  • Works under general supervision, performing routine and non-routine work with limited direct instructions, and within established work parameters for the unit.
  • Performs professional work requiring knowledge of general accounting principles and practices, and the basic application of concepts, theories, and terminology of accounting.
  • Cross-trains select duties of the Program Coordinator so as to ensure effective coordination and backup across positions and smooth department operation.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 57356.00
Annual Mid Range Salary 71372.00
Annual Maximum Salary 85388.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP

Qualifications


Minimum Education and Experience
  • A bachelor’s degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.
  • A minimum of 2 years relevant experience in administrative and financial/accounting functions, preferably in higher education or in research environment.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Demonstrates knowledge and understanding of academic faculty and student affairs, office administration, work organization and coordination.
  • Excellent interpersonal and communication skills, strong computer literacy (MS Word, Excel, PowerPoint, etc.).
  • Must be able to effectively work on multiple projects simultaneously and have a team-oriented, positive approach towards work.
  • Familiar working in an academic setting and working with students.
  • Must be very knowledgeable with website content.
Preferred Qualifications
  • Knowledge of Rutgers or other university applications (Cornerstone, Oracle, SAS portal, Concur, ROCS, etc.).
  • Previous work experience in a university environment.
  • Familiarity with working with faculty and students.
  • Understanding of undergraduate and graduate programs.
  • Advanced proficiency in Excel.
Equipment Utilized
  • Word, Excel, Power Point, Outlook email, SIRS, BLUE, CSS, Degree Navigator, DICES, Sakai, Joomla, HCM payroll, RU Market Place and other systems and applications as needed.
Physical Demands and Work Environment
Special Conditions
  • Ability to lift 25 lbs.

Posting Details


Posting Number 25ST0798
Posting Open Date 04/23/2025
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Douglass (RU-New Brunswick)
City New Brunswick
State NJ
Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.



Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.



Affirmative Action/Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement



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