Administrative Officer

University of Utah, United States

Updated: about 19 hours ago
Location: Salt Lake City, UTAH
Job Type: FullTime
Deadline: 23 Jul 2025

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Administrative Officer
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Announcement
Details


Open Date 04/23/2025
Requisition Number PRN41710B
Job Title Administrative Officer
Working Title Administrative Officer
Job Grade D
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
  • Hours of operations 8 am- 5 am Monday – Friday
  • Student facing position must be on campus
VP Area Academic Affairs
Department 00012 - Honors Program
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 53,000 - 57,000
Close Date 07/23/2025
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Honors College is seeking an Administrative Officer to perform a variety of administrative tasks that support daily operations in the Honors College under the guidance of the Administrative Manager.
Responsibilities
Primary duties will include:
  • Manage the opening and closing of Honors College office (Building 619 in Fort Douglas).
  • Answering and directing phones, visitors and student inquiries to the appropriate area within the Honors College.
  • Scheduling and oversight of calendars of all Honors College events, room usage for Kahlert Village and Marriott Housing (this does not include course scheduling).
  • Ordering and tracking catering for various events.
  • Provides support to Housing and Residential Education’s occupancy team during the Honors Housing application process by ensuring students are eligible to live in Honors housing.
  • Maintaining reports and appropriate filing systems on behalf of the Director of Finance.
  • Order and maintain office supplies.
  • Prepares ePR’ s and purchase orders, as needed.
  • Serve as a reliable point of contact for students, faculty, and campus wide community.
  • Assist in Honors College events as directed.
  • Available to work occasional evenings or weekends to support events, advance planning and notice will be provided.
  • Other duties as assigned.


    • • This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
    Minimum Qualifications
    Bachelor’s degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.
    Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
    Preferences
    Preference will be given to candidates that show effective work ethic and communication skills.
    Type Benefited Staff
    Special Instructions Summary
    Additional Information
    The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
    This position may require the successful completion of a criminal background check and/or drug screen.
    The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.
    All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
    The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
    To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/
    Online reports may be submitted at oeo.utah.edu
    https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

    Posting Specific Questions

    Required fields are indicated with an asterisk (*).

  • * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
    • Yes
    • No
  • * How many years of experience do you have in maintaining complex financial records, developing departmental budgets and preparing related reports?
    • Less than 1 year
    • 1 year or more, but less than 3 years
    • 3 year or more, but less than 5 years
    • 5 year or more, but less than 8 years
    • 8 years or more

    • Applicant Documents
    Required Documents
  • Resume
  • Cover Letter
    • Optional Documents
  • Historical Only – Do Not Use – See Document Description for More Information – Addendum to the University of Utah – Veteran Only
  • Historical Only – Do Not Use – See Description for More Information – Appropriate discharge document (such as DD-2214) – Veteran Only

    • University Human Resource Management
    250 East 200 South, Suite 125 Salt Lake City, UT 84111
    Contact us: (801) 581-2169 By Email: employment@utah.edu

     


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