Administrative Associate

University of Kansas, United States

Updated: 3 days ago
Location: Lawrence, KANSAS

Details

Posted: Unknown

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Salary:


Summary:

Summary here.



Details

Posted: 20-Apr-25

Location: Lawrence, Kansas

Type: Full-time

Categories:


Staff/Administrative

Internal Number: 5102626


Position Overview
The Administrative Associate position will provide administrative and communications support for Department of Film and Media Studies. Part of the College of Liberal Arts & Sciences, Film and Media Studies reflects a liberal arts perspective toward the study of film and media as well as hands-on production elements.
The Administrative Associate must have strong communication, organization, and computer skills. This position reports to the department chair.
Job Description
40% Administrative Support
  • Oversees the daily operations of the Department of Film and Media Studies (FMS), including reception, purchasing, supply inventory
  • Resolves complex challenges related to daily functioning of department
  • Serves as point of contact for internal offices including IT, Registrar, Shared Service Center, and Facilities
  • Manages departmental email account
  • Supervises student hourly employees
  • Maintains academic records
  • Manages the scheduling of/access to departmental classrooms
  • Coordinates the hiring of all faculty, lecturers, and staff
  • Assists with GTA assignments
  • Manages course scheduling
  • Monitors enrollments and provides enrollment data
25% Chair & Faculty Support
  • Manages the Chair's calendar, including tracking deadlines and routine activities, schedules departmental and other meetings at chair's request, and assists chair by handling routine requests
  • Coordinates correspondence and calendar scheduling
  • Assists faculty with administrative forms and paperwork
  • Schedules meetings and takes minutes
20% Student Support
  • Coordinates all departmental awards/scholarships
  • Responds to inquiries about the undergraduate program
  • Coordinates prospective student visits
  • Manages student inquiries, including serving as a liaison for calendars, deadlines, policies, and contact persons for academic process
10% Events & Communication Activities
  • Creates and edits department newsletter
  • Contributes content to the department website and social media accounts
  • Assists with the organization of departmental events, including the annual recognition of FMS scholarship/award recipients
  • Facilitates event related financial transactions in collaboration with the department's Shared Service Center
5% Other duties as assigned
Position Requirements
The work location is fully on-site.
Required Qualifications
  • Bachelor's degree OR a high School diploma or GED equivalency plus a minimum of two years related administrative support work experience.
  • One to two years Computer skills including MS Office and Adobe Creative Suite (or equivalent) as demonstrated by application materials and previous experience.
  • Strong written and organizational skills as evidenced by application materials.

    • Preferred Qualifications
  • Strong interpersonal communication and collaboration skills as evidenced by application materials

    • Contact Information to Applicants
    Anna Neill
    aneill@ku.edu 785-864-6778
    Additional Candidate Instruction
    In addition to the online application, the following documents are required to be considered for this position:
    • Cover letter describing how you meet the required and preferred qualifications.
    • Resume
    • List of three (3) professional references
    Only complete applications will be considered.
    Application review begins Monday May 5th, 2025. For consideration, please apply no later than Sunday, May 4th, 2025.
    Advertised Salary Range
    $46,000
    Application Review Begins
    05-May-2025
    Anticipated Start Date
    02-Jun-2025
    Primary Campus
    University of Kansas Lawrence Campus
    FTE
    1.0
    Reg/Temp
    Regular
    FLSA Status
    Nonexempt
    Employee Class
    U-Unclassified Professional Staff
    Work Location Assignment
    On-Site
    Disclaimer
    The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.

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