Administrative Associate III

Job Title

Administrative Associate III

Agency

East Texas A&M University

Department

Literature & Languages

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration. 

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
  If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at HR.Hiring@tamuc.edu .

SUMMARY:

The Administrative Associate III, under supervision, performs entry-level administrative support work for several programs within the College, mainly the Department of Literature & Languages, but also the Department of Liberal Studies.

DUTIES & RESPONSIBILITIES:

• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Posts information to agency records and modifies forms or records. Performs data entry and retrieval and maintains data files. Prepares and proofs materials for reports and other publications.  Prepares, modifies, and verifies documents.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications. Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• Makes arrangements for meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
• May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.
• Monitors project timelines; Adapts, combines, and makes improvements to services, processes, and programs.
• Serves as a resource for all students throughout the application, enrollment, and matriculation process.
• Prepares and updates class schedules, workload and reassigned time reports.
• Works with the Department Head and area coordinators for daily direction.
• Coordinates or assists with coordinating departmental events.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
• Experience / Knowledge / Skills: Two years of experience. Knowledge of word processing, spreadsheet, and database applications. Effective  verbal and written communication skills.
• Ability to: Ability to multitask and work cooperatively with others.
• Licensing/Professional Certifications: None
• Physical Requirements: None
• Other Requirements: None

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Prior experience working in higher education. Prior experience with Concur, FAMIS/Canopy, Workday, Banner,  and Mane Market/Aggie Buy.

SUPERVISION OF OTHERS:

N/A

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.