Administrative Assistant, Workforce Education and Development

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The College of Education is seeking an Administrative Assistant to assist the students and faculty of the Professional Personnel Development Center for Career and Technical Education (PPDC).

The PPDC provides outreach to the commonwealth’s secondary technical education system and other providers in Pennsylvania’s workforce development system. The Administrative Assistant will play a key role in those efforts through academic and administrative support.

Complex tasks with minimal supervision that the Administrative Assistant will be responsible for include but are not limited to:

• Coordinate and assist with planning of non-credit, off-campus, or online professional development programs and events for Career and Technical Educators.

• Build and maintain accurate and up-to-date course schedules in LionPath (Penn State’s student information system).

• Disseminate information for requests concerning Pennsylvania Career and Technical Certifications.

• Support intakes for all new applicants applying for Pennsylvania Career and Technical Certification.

• Serve as PPDC designee to affirm and recommend candidates for state certification.

• Assist students with course selection and registration in courses required for Career and Technical teaching certificates credentials. 

• Facilitate Occupational Competency Assessment programming in coordination with the executive director. 

• Support tenure-track and adjunct faculty members. 

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to generous vacation time, sick time, paid holidays, and 75% tuition discounts (including for a spouse and dependent children up to the age of 26). Please visit https://hr.psu.edu/benefits for more detailed information.

Education and Experience:

This position will be filled as an Administrative Assistant at the level of Intermediate Support, which requires a minimum of a High School Diploma or General Equivalency Diploma (GED) for education and two years of relevant experience, or an equivalent combination of education and experience.

Applicants must have prior experience maintaining spreadsheets, along with using Microsoft Excel (or similar software). Basic proficiency with more of the Microsoft Office 365 suite is also required.

Additional Qualifications:

• Outstanding interpersonal skills

• Driven to provide excellent customer service

• Ability to work both collaboratively with a team and independently

More Information:

After the initial onsite training period, this position can work fully onsite or in a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

This is a non-exempt and limited-term position, funded for one year from date of hire with an excellent possibility of re-funding. PPDC at Penn State has received continuous funding for over 40 years from the Pennsylvania Department of Education - Bureau of Career and Technical Education.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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