Executive Assistant to the Vice-Principals

About the Role

The purpose of this role is to provide high-level and comprehensive secretarial and administrative support to the Vice-Principal, ensuring they are always fully briefed and prepared, and ensuring the smooth, efficient and effective running of their agenda, diary, budgets, recruitment and meetings. As well as encompassing the traditional responsibilities of an EA role, the post holder will be expected to work collaboratively with other team members within the Office of the Principal on reports, events and speaking engagements to ensure that the Vice-Principals and the wider office follows policies and procedures and operates effectively and efficiently.

About You

With experience of managing sensitive diary and business management activities in a complex environment at executive level, you will be able to work independently and proactively on non- routine matters and exercise judgement and decision-making skills in all aspects of work. You should have experience of establishing good working relationships with staff and students and with external agencies, of organizing and servicing meetings, including the preparation of papers and taking and transcribing minutes and creating action plans, and of organising complex itineraries and associated documentation for travel in the UK and internationally.

About the Department

The Office of the Principal is home to the Principal, Vice-Principals, Executive Officers and Executive Assistants. The Office is the focal point of interactions with key external and internal stakeholders and is central to strategic leadership for the institution. The professionalism and effectiveness of the Office is of the utmost importance.

About Queen Mary

At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable.
Throughout our history, we’ve fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it’s simply ‘the right thing to do’ but for what it helps us achieve and the intellectual brilliance it delivers.

Our reformer heritage informs our conviction that great ideas can and should come from anywhere. It’s an approach that has brought results across the globe, from the communities of east London to the favelas of Rio de Janeiro.

We continue to embrace diversity of thought and opinion in everything we do, in the belief that when views collide, disciplines interact, and perspectives intersect, truly original thought takes form.

Benefits

We offer competitive salaries, access to a generous pension scheme, 30 days’ leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, flexible working arrangements, and campus facilities.

Queen Mary’s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. We are open to considering applications from candidates wishing to work flexibly.