Centre Administrator

KINGS COLLEGE LONDON, United Kingdom

Updated: 22 days ago
Location: London, ENGLAND
Job Type: FullTime
Deadline: 10 Apr 2025

About us 

Comprising the largest dental school in Europe, the Faculty of Dentistry, Oral & Craniofacial Sciences (FoDOCS) at King’s College London is a centre of excellence in the UK for oral, craniofacial and dental research and ranks 5th in the world (1st in the UK) in the QS World University Rankings for Dentistry (2023). The faculty is one of the top centres of excellence in the world for dental education, research and, through its Dental Institute partners, oral healthcare provision.

The successful post holder will work with professional service, academic, researchers and post-graduate research (PGR) students across the faculty. 

About the role

The Faculty of Dentistry, Oral & Craniofacial Sciences is looking to recruit a Centre Administrator within the Business Operations Team.

The role will be based within the Centre for Craniofacial & Regenerative Biology and will support the successful operation of the Centre by providing an efficient and effective administrative service to the Centre Lead and to academic staff within the Centre more broadly, so as to help them fulfil their organisational, academic and professional roles.

The successful candidate must be capable of working autonomously and liaising directly with internal and external colleagues in an independent manner, the post holder will use their initiative, discretion, knowledge and experience to help plan, manage and coordinate the work of the Centre; including undertaking routine financial operations, assisting with the management of Centre space and facilities and administering HR-related processes.   

This is a full time post (35 Hours per week), and you will be offered a fixed term contract until 31st March 2026.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience: 

 Essential criteria

  • Good standard of general education (‘A’ level or equivalent) or significant relevant vocational experience
  • Excellent written and spoken English with demonstrable communications and interpersonal skills and a service-focused approach.
  • Excellent IT (including Word, Excel, PowerPoint, Outlook, databases and internet browsers)
  • Good organisational skills, able to balance competing work demands (workload) and manage own time in order to meet imminent and distant deadlines 
  • Good numeracy skills and experience of dealing with budgetary and financial processes
  • Experience of HR procedures i.e. recruitment, appraisal, probation etc
  • Ability to work independently, as part of a team and be able to deal with a wide variety of people in a professional and assured manner
  • Finds innovative solutions and takes ownership of tasks

    • Desirable criteria

  • Undergraduate degree
  • Knowledge of administrative platforms used by research staff and students (eg. PURE, research FISH, ethical databases, Endnote (or equivalent reference management tools)
  • Previous experience editing Web pages
  • Experience of committee administration and taking accurate notes / minutes. 

    • Downloading a copy of our Job Description

    Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the next page after you click “Apply Now”. This document will provide information of what criteria will be assessed at each stage of the recruitment process.

    Further information

    We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community.

    We are committed to working with our staff and unions on these and other issues, to continue to support our people and to develop a diverse and inclusive culture at King's.
    We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the advert. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.

    To find out how our managers will review your application, please take a look at our ‘ How we Recruit ’ pages.

    We are not able to offer sponsorship for candidates who do not currently possess the right to work in the UK.

    Grade and Salary: £34,179 - £37,546 per annum including London Weighting Allowance
    Job ID: 111525
    Close Date: 10-Apr-2025
    Contact Person: Diane Brook
    Contact Details: diane.brook@kcl.ac.uk


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