Senior Procurement and Legal Specialist

ICFO is a leading research center in the field of photonics, dedicated to advancing the science and technology of light and its applications. Located in the Mediterranean Technology Park in the metropolitan area of Barcelona, ICFO is at the forefront of groundbreaking research and innovation in areas such as quantum technologies, biophotonics, clean tech, and photonic integrated circuits. ICFO employs 500 people, including researchers, PhD students and staff personnel. In its area of specialization and category, the institute is consistently ranked among the highest-quality research institutions worldwide. Our mission is to contribute to scientific knowledge, foster technology transfer, educate of graduate students and postdoctoral researchers, and promote the responsible engagement of science in society.

POSITION OVERVIEW

ICFO is currently looking for an experienced and highly motivated Senior Procurement and Legal Specialist to join its Legal Department. This position requires strong legal expertise, with a focus on managing procurement processes and official tenders. The successful candidate will be responsible for overseeing and managing all procurement activities at ICFO, ensuring compliance with public procurement regulations. As the main reference for procurement and related legal processes at ICFO, this position requires strong leadership, organizational skills, and the ability to work collaboratively with various teams.

The role also requires flexibility to collaborate in other legal functions when needed, supporting colleagues specializing in other aspects of law. The selected candidate will report directly to the Chief Financial and Compliance Officer.

KEY RESPONSIBILITIES

As ICFO’s Senior Procurement Specialist, your key responsibilities will include (but are not limited to):

• Managing the entire procurement process at ICFO, including public tenders and contract management, ensuring compliance with relevant regulations.
  
• Providing expert legal advice on procurement, tender management, and public contracting to researchers and other staff members.
  
• Drafting, reviewing, and managing contracts, agreements, and official tender documents with precision and adherence to deadlines.
  
• Collaborating with other teams to develop efficient procurement processes and workflows.
  
• Acting as a backup for legal matters related to general counsel, KTT, and project-related legal support when necessary.
  
• Assisting in reviewing legal documents, managing legal documentation, and providing guidance on Memorandums of Understanding (MoUs) and other agreements.
  
• Monitoring changes in public procurement regulations and ensuring ICFO’s compliance, also with internal policies and procedures.
  
• Maintaining organized and accurate legal records, both in paper and electronic formats.
  

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